Planning and Organisational Duties
1. Provide general assistance with locally based procurement function.
2. Process orders via the eProcurement system.
3. Seek best buy opportunities by considering alternative products/sources of supply and record and report cost savings.
4. Provide advice and guidance to customers.
5. Liaise with internal and external customers and suppliers to resolve queries in an efficient manner ensuring a professional service at all times.
6. Organise workload effectively in order to ensure minimal or no delay in delivery of goods to end users and to liaise with appropriate suppliers.
7. Support materials management initiatives.
8. Participate in training as required.
9. Contribute to the development of the postholder and growth of the Procurement department in line with service provision.
10. Log requisition data using appropriate MS packages.
11. Produce official purchase orders using appropriate bespoke IT systems and software (Oracle iProcurement system).
12. Regularly update pricing schedules/catalogues.
13. Maintain accurate record keeping for audit requirements.
14. Be a valuable member of the Trust's Procurement Department, contributing to the delivery of its overall objectives and assisting with stock and general office activities when required.
15. Determine a plan with the eProcurement Manager to ensure training requirements remain up to date in light of changing procedures and the introduction of new legislation.
16. Plan and organise own workload in conjunction with the eProcurement Manager and to deputise for him/her as and when required.
17. Ensure that necessary risks taken as part of daily work have been assessed and managed to reduce the likelihood of any unfavourable outcomes occurring.
18. Any other duties as required.
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