Provide reception cover when necessary - Meet and greet all visitors to the site/building as the first point of contact. Maintain a log of staff and visitors entering and leaving the building. To answer, redirect and take telephone messages. Dealing with enquiries as appropriate. Ensuring all messages are relayed as quickly as possible to Managers and their teams. Sort and distribute incoming mail. Process outgoing mail (external and internal) as appropriate including franking post and preparing recorded/special delivery when required/ use of EnvoyPost print server. To maintain system for the booking of rooms and ensure the room are used as efficiently as possible. Ensure that meeting/clinical rooms are prepared ready for meeting/ treatment, with equipment as required. Photocopy, scan, fax, email, or archive documents as required. To implement staff safety systems as per policy. To act as Fire Marshall, including completion of evacuation register in the event of fire or practice evacuation to ensure the safe evacuation of the building and directing fire brigade on arrival. Ensure departmental inspections and health and safety risk assessments are carried out as required. To report and ensure equipment and environment faults are dealt with by relevant persons. Maintain petty cash systems as required following financial policies and procedures. Complete typing and other administration tasks as required. Organise patient transport for discharge, appointments, admissions. Arrange meetings / appointments on a regular basis. Book staff training as requested. To plan and update diaries as and when necessary. The post holder will be expected to establish and maintain effective bring-forward and filing systems. Be aware of and able to make adjustments to plans at short notice. To manage and organise own time and work efficiently and adhere to deadlines to enable the smooth running of the department.