Summary
A well-established process-lead role, involving purchasing materials and hiring equipment for national live construction sites. The successful candidate will be up for on-the-job learning and potential career progression into a Purchasing Manager with a competitive salary within the first 3-5 years. This role is a great for career progression.
Wage
£14,000 a year
£14,000 - £18,000 dependant on Age and skills.
Training course
Business administrator (level 3)
Hours
Monday - Friday 8am to 5pm with 1-hour for lunch.
40 hours a week
Possible start date
Friday 21 February
Duration
1 year 9 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Responsibilities include:
* Receive material and plant requisitions from site teams via email
* Source and obtain competitive quotes from suppliers for construction materials (e.g., bricks, blocks, carpentry items, kitchens, doors, skirtings) and plant hire (e.g., skips, forklifts, generators)
* Conduct tender comparisons to evaluate supplier quotes and select the most cost-effective options, ensuring alignment with project budgets
* Raise and process purchase orders using Xero
* Communicate confirmed orders and delivery schedules to suppliers, Contracts Managers, and Site Managers
* Track and manage delivery schedules to ensure materials and equipment meet project timelines
Where you’ll work
5-6 HURRICANE CLOSE
HURRICANE WAY
WICKFORD
SS11 8YR
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
ESSEX COUNTY COUNCIL
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Business Administrator Level 3.
Requirements
Desirable qualifications
GCSE or equivalent in:
* English (grade C/4)
* IT (grade C/4)
* Maths (grade C/4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Presentation skills
* Number skills
* Analytical skills
* Team working
* Patience
* Computer Literate
* Proficiency in Microsoft Apps
* Negotiation Skills
* Relationship Skills
* Good Time Keeping
* Confident
Other requirements
This job can involve strict time-deadlines, strict time-management skills and can sometimes be quite demanding. Please be aware that there are limited public transport links to our offices so please check you can reach the address before applying if you do not drive.