Job summary To work as part of the Administration Team to support the delivery of a comprehensive and efficient range of administration and finance functions. The post holder will be required to support the Management Team with the day to day running of the organisation including but not limited to: The Domiciliary Phlebotomy Service including performance reporting HR and hosted employment Processing of basic financial data Basic financial data processing and reporting Updating Social Media and the organisation website Supporting ad hoc projects NB - The hours of work are 30 hours per week and will be flexible on an 8am to 8pm, 7 day a week contract Monday to Sunday Main duties of the job The post requires someone who is highly motivated, flexible and enthusiastic with excellent organisational and administrative skills. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out any other duties as may be required by the senior management team of the organisation. The job description may be reviewed on an ongoing basis in accordance with the changing needs of the organisation. About us We are a very friendly, supportive and caring organisation and teamwork is key to our successful relationships with our practices and PCN's. The successful candidate will be responsible for using their own initiative discretion and judgement when undertaking and delivering tasks associated with the role and delegated tasks. You will also be delivering comprehensive administrative tasks on behalf of the South & East Leeds GP Group Management Team, whom you will be working very closely with. Date posted 27 February 2025 Pay scheme Other Salary Depending on experience 23,918.66 WTE - for 30 hours £19,134.93 Contract Permanent Working pattern Part-time Reference number U0053-25-0009 Job locations 1st Floor Park Edge Practice Asket Drive Leeds West Yorkshire LS14 1HX Job description Job responsibilities Main Duties and Responsibilities Provide administrative support and advice to the team by: Corporate Daily running of the recruitment/hosted employment process. SEL GP Group has a constant flow of recruitment on behalf of our PCNs. You will work as part of the team, acting as a first point of contact for SEL GP Group, assisting with queries and providing support to our management team and PCN managers. Pre-employment checks submitting DBSs, requesting references and other required checks. Assisting with inductions for new starters. Ensuring that all urgent and/or confidential complex communications are received and distributed from/to relevant parties in a timely manner. Support the organisation and planning of events, meetings and seminars as necessary, preparing and distributing supporting information as necessary. Manage and maintain effective electronic and paper filing systems to ensure that information is kept securely and is accessible to other members of the team and that all filing is carried out on a regular and timely basis. Answering the telephone and use initiative to deal with phone calls and messages in accordance with agreed instructions. Sorting and prioritising all incoming mail and email and distributing as appropriate. Undertaking administrative duties such as photocopying, filing, scanning, mail out distributions and shredding confidential documents. Domiciliary Phlebotomy Service Working as part of the Team support the Business Transformation Lead with the day to day administration of the Domiciliary Phlebotomy Service Input Phlebotomy appointment rotas onto SystmOne for practices to book into Distribute daily work schedules to the phlebotomists Act as a key contact for staff in the Practices regarding the service Book in urgent requests for appointments Tracking and Reporting of appointment utilisation by practices Finance Liaise with Payroll / finance team to ensure that all relevant information is passed through for new starters, leavers etc. Support the Finance Team with basic processing of financial data Assist the finance team with the ordering equipment and uniforms for staff Communication Support the management team to maintain communication with a wide range of stakeholders by ensuring that the organisation has an effective online presence via Twitter, LinkedIn and other social media platforms. Maintain the Organisational website ensuring that content is current and relevant General Manage own workload using own initiative, discretion and judgement utilising persuasiveness, motivational and negotiation skills as appropriate. Create and update electronic distribution lists Ensure the design and presentation of documents is in line with Company protocols Attend team meetings and training days as arranged by the Company. Carry out any other appropriate duties as required. Job description Job responsibilities Main Duties and Responsibilities Provide administrative support and advice to the team by: Corporate Daily running of the recruitment/hosted employment process. SEL GP Group has a constant flow of recruitment on behalf of our PCNs. You will work as part of the team, acting as a first point of contact for SEL GP Group, assisting with queries and providing support to our management team and PCN managers. Pre-employment checks submitting DBSs, requesting references and other required checks. Assisting with inductions for new starters. Ensuring that all urgent and/or confidential complex communications are received and distributed from/to relevant parties in a timely manner. Support the organisation and planning of events, meetings and seminars as necessary, preparing and distributing supporting information as necessary. Manage and maintain effective electronic and paper filing systems to ensure that information is kept securely and is accessible to other members of the team and that all filing is carried out on a regular and timely basis. Answering the telephone and use initiative to deal with phone calls and messages in accordance with agreed instructions. Sorting and prioritising all incoming mail and email and distributing as appropriate. Undertaking administrative duties such as photocopying, filing, scanning, mail out distributions and shredding confidential documents. Domiciliary Phlebotomy Service Working as part of the Team support the Business Transformation Lead with the day to day administration of the Domiciliary Phlebotomy Service Input Phlebotomy appointment rotas onto SystmOne for practices to book into Distribute daily work schedules to the phlebotomists Act as a key contact for staff in the Practices regarding the service Book in urgent requests for appointments Tracking and Reporting of appointment utilisation by practices Finance Liaise with Payroll / finance team to ensure that all relevant information is passed through for new starters, leavers etc. Support the Finance Team with basic processing of financial data Assist the finance team with the ordering equipment and uniforms for staff Communication Support the management team to maintain communication with a wide range of stakeholders by ensuring that the organisation has an effective online presence via Twitter, LinkedIn and other social media platforms. Maintain the Organisational website ensuring that content is current and relevant General Manage own workload using own initiative, discretion and judgement utilising persuasiveness, motivational and negotiation skills as appropriate. Create and update electronic distribution lists Ensure the design and presentation of documents is in line with Company protocols Attend team meetings and training days as arranged by the Company. Carry out any other appropriate duties as required. Person Specification knowledge Essential Knowledge of the full range of administration procedures Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent computer & IT skills to enable the production of standard documents and spread sheets. Experience Essential A Minimum of 2 Years Administrative experience Experience of working as part of a team Experience of general office routine and filing systems Desirable Experience of HR / Recruitment process Experience of working in a social/health care setting Qualifications Essential Minimum 5 GSCEs (Grades A-C or 4-9) including English Language and Maths NVQ in Administration or equivalent knowledge or experience Desirable RSA 3 Word Processing (or equivalent standard) SystmOne Trained SKILLS & ABILITIES Essential Good communication skills, verbal and written Ability to take and convey clear messages Tact and diplomacy Planning & Organising Skills Essential Plan own workload Organised and methodical Analytical & Judgement Skills Essential Ability to prioritise and work to conflicting demands Ability to problem solve Ability to deal with difficult situations Financial Skills Essential Experience of Basic Financial Data Input High level of Numeracy Person Specification knowledge Essential Knowledge of the full range of administration procedures Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent computer & IT skills to enable the production of standard documents and spread sheets. Experience Essential A Minimum of 2 Years Administrative experience Experience of working as part of a team Experience of general office routine and filing systems Desirable Experience of HR / Recruitment process Experience of working in a social/health care setting Qualifications Essential Minimum 5 GSCEs (Grades A-C or 4-9) including English Language and Maths NVQ in Administration or equivalent knowledge or experience Desirable RSA 3 Word Processing (or equivalent standard) SystmOne Trained SKILLS & ABILITIES Essential Good communication skills, verbal and written Ability to take and convey clear messages Tact and diplomacy Planning & Organising Skills Essential Plan own workload Organised and methodical Analytical & Judgement Skills Essential Ability to prioritise and work to conflicting demands Ability to problem solve Ability to deal with difficult situations Financial Skills Essential Experience of Basic Financial Data Input High level of Numeracy Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name South and East Leeds GP Group Address 1st Floor Park Edge Practice Asket Drive Leeds West Yorkshire LS14 1HX Employer's website https://www.seleedsgpgroup.nhs.uk/ (Opens in a new tab)