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Impactt Limited was founded in 1997 with the mission of improving the lives of workers in international supply chains in a way which makes business sense. Since then, the company has grown to be a leader in the field with a high reputation for quality, excellence, integrity and delivery and for delivering innovative and scalable solutions which work for workers whilst having a strong understanding of business. The Company’s head office is in London, with subsidiaries in China, India, Bangladesh.
Job Purpose
To contribute to Impactt’s vision to improve workers' livelihoods in a way that benefits businesses and workers by supporting the Financial Controller in recording and retrieving financial details of the company (UK and International Teams), including maintaining financial records, processing payments, and providing general financial administrative support to wider team.
Key Accountabilities:
To provide a complete finance service to the organisation, addressing all issues of an administrative nature and providing all relevant information to meet internal and external demands as directed by the Financial Controller.
Key Responsibilities:
* Work closely with the Financial Controller to ensure smooth operation of all finance matters by regular discussion and reviews of workloads, timetables, and deadlines within the overall finance department.
* Accounts payable:
o Prime responsibility for collating all incoming purchase invoices either sent in via email or hard copy, inputting them appropriately and accurately into Business Central.
o Responding to purchase ledger queries in a timely manner.
o Ensure the smooth running of the weekly payment run.
o Oversee the accuracy of the ledgers by conducting supplier statement reconciliations upon receipt and following up on invoices not yet received or processed.
o Monthly maintenance of the purchase ledger, ensuring all required adjustments have been made and payments fully allocated.
* Accounts Receivable:
o Manage the issue of sales invoices by liaising with Project managers.
o Uploading sales invoices to client portals where necessary, or send via email.
o Confirm that all invoices issued to clients have been received and are accepted.
o Sending the weekly credit control report highlighting overdue invoices.
o Follow up and confirm payment expectations when payment due date is close.
o Chase and follow up overdue invoices, liaising internally with project managers if clients have issues which need to be addressed.
o Responding to sales ledger queries in a timely manner.
o Create client accounts in Business Central when requested.
o Monthly maintenance of the sales ledger, ensuring all required adjustments made and receipts fully allocated.
* Reconcile GBP and foreign currency bank accounts daily and undertake cash requirements forecast using already established reports.
* Ensure employee expenses are recorded and posted in a timely manner. This will involve processing both credit card expenditure and personally incurred expenses.
* Act as credit card administrator, monitoring the overall company limit, working with the office manager to meet the submission deadline, and overseeing the process of temporary limit increases where necessary.
* Responsible for sending payments via Natwest to UK and overseas employees who are travelling.
* Manage the Inter-company Agreements for International subsidiaries; map out and identify cash flows for local subsidiaries and arrange/manage cash movements to ensure local businesses have sufficient working capital.
* Monitor for rechargeable expenses between Group Companies, and undertake the necessary accounting transactions to record these.
* Ensure payment to suppliers, salaries, and local taxes in all overseas countries are timely and accurate where possible by monitoring local accounting.
* Undertake quarterly VAT reconciliation, review reports from Business Central, and arrange for payment of amounts due.
* Calculate monthly Accruals, prepayments, and allocate between balance sheet and P&L accounts on a monthly basis. Ensure we have appropriate monthly reconciliation of these balances.
* Maintain a fixed asset register in excel which reconciles to the finance system balances, and use this to calculate monthly depreciation charges, and post accordingly.
* Assist the Financial Controller in the production of monthly management accounts, and provide support where necessary for the financial data required for the annual financial statements.
* Support the Financial Controller in the production of the annual budget and quarterly variance report analyses.
* Undertake ad hoc internal projects where necessary for the purpose of streamlining and improving the finance department systems and processes in line with the overall Finance department strategy.
* Work with the Financial Controller and Project Accountant to provide more meaningful and timely management information to add value to management decisions.
* Provide administrative financial support to team members, undertaking ad hoc preparation of spreadsheets, reports and correspondence as required.
* Plan, organise and manage own workload to ensure your contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner.
* Undertake any other duties reasonably required that are consistent with the role and purpose of the post.
What we offer:
* Flexible Hybrid Working
* Pension Scheme
* Vitality Healthcare
Here at Impactt we are committed to fostering a diverse and inclusive workplace that values and respects the unique contributions of all individuals. We welcome applicants from all backgrounds and are dedicated to creating an environment that promotes diversity, equity, and inclusion.
Impactt Limited is an equal opportunity employer, and we look forward to reviewing your application.
Seniority level
Entry level
Employment type
Full-time
Job function
Finance and Other
Industries
Business Consulting and Services
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