(please note that 4 days are based in London, and one day is based in Bourne End as it is a multi-site role)
Responsibilities:
* Opening and closing of the UK offices as a key holder and ensure internal staff are updated regarding key-holding, health & safety and fire protocols.
* Management of office travel (both domestic and international) including visas when needed, including the travel portal / provider management system.
* Management of office health and safety and suppliers such as cleaners, ad hoc caterers, maintenance to ensure the office and facilities are maintained and office inductions.
* Managing the fire alarm systems in the offices.
* Working alongside internal teams to answer phone and email enquiries.
* Event management for the office from corporate lunches through to summer parties and socials
* Assisting IT and HR with setting up and on-boarding new members of staff or exiting leavers, including note taking at HR meetings when required
* Diary and meeting room management for wider team meetings
* Managing mail, invoices & POs, credit card allocation as well as other administrative and reception duties
* Ensure ISO 27001 training is attended and all mandatory documents have been read to ensure working practices comply
* Managing the office supplies and organisation of mail, deliveries, and housekeeping.
* Coordination of all international offices including refurbishment, signage, furniture management, and general ad hoc issues that may arise.
* Review and implement / write risk assessments where necessary.
* Liaising with the management companies and leasing matters of offices
* Coordinating and managing any office related projects
Experience
* Holding an office management position in a similar sized business and ideally multiple sites.
* Travel booking and office administration management.
* Managing 3rd party suppliers and contractors i., cleaning / maintenance / health and safety
* Diary management
* Basic reception duties
Personal Skills
* Being proactive and organised
* Attention to detail.
* Excellent time management
* Flexible and adaptable
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