Main area: Pharmacy Professional development & Clinical Assurance team
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: 37.5 hours per week (Weekends)
Job ref: 358-6878355-CSI-BC
Employer: University Hospitals of Leicester NHS Trust
Employer type: NHS
Site: Leicester Royal Infirmary
Town: Leicester
Salary: £26,530 - £29,114 per annum pro rata
Salary period: Yearly
Closing: 28/03/2025 23:59
NHS AfC: Band 4
Job overview
An exciting opportunity has arisen for an experienced and motivated individual to work within the Professional development & Clinical Assurance (PDCA) team at University Hospitals of Leicester.
The post holder will be required to lead the PDCA pharmacy teams' administration and clerical tasks, initially focusing on aspects of rota management, and must possess excellent verbal and written communication skills.
Main duties of the job
The initial focus of the post will be supporting core aspects of the team administration. There are multiple rotas across the pharmacy department which are essential to the functioning of our team and this role is essential to maintain our service. This role will play a key role to support this function. Other key areas are:
* Rota support as mentioned
* Annual leave approval and balances for PDCA team
* HELM compliance monitoring
* Recruitment paperwork support
* Meeting scheduling, agenda and minutes for PDCA
* Team organogram and line management structure
* Room booking support
* Support managing sickness including target letters and associated documents
* Support with cost centre reports/sickness reports
* HR paperwork support
Potential expansion of the role will look at how other specific admin tasks completed by the pharmacists and pharmacy technicians could be undertaken instead by specialist admin support. The desire to expand the role and work flexibly will be essential.
Detailed job description and main responsibilities
* Knowledge and experience of Microsoft based systems is an essential requirement for this post as the individual will be required to use Excel, Word and Outlook on a daily basis.
* The post holder will also be required to take minutes. Other duties include providing staff support, secretarial service, inputting staff details and managing shifts on Health Roster.
* You will also be required to undertake all general office and reception duties.
Person specification
Training and Qualifications
* GCSE or equivalent in Maths and English
* NVQ 3, QCF 3. RSA111 or equivalent
Experience
* Minute taking
* Working within the NHS
* Knowledge of pharmaceutical names and terms
Communication
* Strong written and oral communication skills
Please see attached job description
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
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