Development Manager – Database Operations (D&O)
Location: Cambridge, St Edmunds College
Contract type: Permanent, Part Time (22 hours per week)
Are you a highly organised individual with the ability to manipulate, analyse, and present information in a clear, concise and engaging way? If so, the Development Manager (D&O) is a new pivotal role within the Development Team, ensuring the creation and upkeep of the College’s prospect management system. Able to conduct prospect research, the Development Manager D&O will aid the College’s fundraising strategy by providing detailed reports and information on prospective donors.
The role will be responsible for gift administration and the regulatory/legislative requirements that accompany it, providing reports and data analysis for internal and external stakeholders, as well as database administration within the Development team.
The College is flexible to different working patterns, whether that is 22 hours over 3 days or over 5. You let us know what your preference is and we will try to accommodate it. There will be times, due to the nature of the role, that you may be required to work evenings and weekends, but you will receive plenty of notice.
Job responsibilities
* Undertake qualitative research using a range of sources to provide information that will inform prospect and fundraising strategy, gift opportunities, and the development of proposals.
* Identifying and rating major gift prospects, assigning gift capacity and propensity ratings to all prospects.
* Update the database with all research output including prospect rankings, profiles, and research.
* Provide timely and accurate briefings for senior management of donors and potential donors for events and face-to-face fundraising meetings.
* Assist fundraisers in creating and revising cultivation strategies and solicitation plans for donors throughout the relationship cycle.
* Develop and oversee a prioritised programme of database research focused on potential sources of income.
* Support the regular giving programme by analysing and segmenting data to improve targeting and setting suggested ask amounts.
* Be an ‘expert user’ of the prospect management system and be familiar with all data entry, setup, and reporting functions to help and facilitate other team members’ needs in their areas of work.
* Undertake an audit of the database and make recommendations about how its integrity can be improved.
* Devise procedures for the entry of data by all members of the Development Office to ensure the integrity of the database is maintained and legislation/regulations are adhered to.
* Take responsibility for training individuals in the implementation of these procedures and their understanding of legislation/regulations relating to the management of personal data, monitoring their success as required.
* Provide the Development Director and others with high-quality reports as required, including the manipulation and analysis of data.
* Monitor and ensure best practice in financial administration and maintain a good understanding of the latest developments and legislation as it applies to fundraising.
* Working with the University of Cambridge where appropriate, be responsible for the due diligence process, recording the outcomes of decisions on gift acceptance, and advising on policies and processes.
* Work with the Finance Team, ensuring effective communication to support reconciliation, awareness of incoming donations, and donation records.
Person Specification
Experience
* Experience within a similar role.
* Knowledge of prospect research methods and data sources.
* Ability to organise and manage a diverse range of assignments and projects with high efficiency and rigorous attention to detail in presentation.
* Ability to analyse and synthesise information from a wide variety of sources and to summarise and present the resulting information clearly. Experience providing written and/or oral briefings and reports for fundraisers, senior staff, and volunteers.
* Experience researching and rating potential donors or sponsors, and of supporting fundraisers in creating prospect pipelines and cultivation strategies.
* Experience working as part of a team and cooperating with individual colleagues.
* Experience using prospect management systems.
* Knowledge of UK legislation and regulations associated with development and fundraising.
* Experience of undertaking prospect research in a charity, higher education, or an equivalent organisation.
* Experience in GDPR administration in a development/fundraising context.
* Experience of detailed analysis and manipulation of data and producing management reports.
* Knowledge of philanthropic giving trends in higher education (desirable).
Skills
* Able to adopt a strategic approach with excellent attention to detail. Proactive in anticipating and seeking out information to drive continuous improvement of prospect research and fundraising activity.
* Able to respond quickly and perform well under pressure.
* Demonstrable initiative, creativity, and personal responsibility, as well as meticulous attention to detail and consistency.
* Excellent organisational skills and the proven ability to coordinate a number of projects and tasks with competing deadlines.
* Able to work in a collaborative way within a team and across an organisation.
* Strong written and verbal communication and numeracy skills.
* Professional and well-presented with a mature attitude.
* Willingness to work outside normal hours when required.
* Have an understanding of the complex nature of a Cambridge College (desirable) or be willing to learn quickly.
* Outstanding IT skills including use of social media and MS Office, including Word, PowerPoint, and especially Excel.
If you feel that you fit most but not all of the above criteria, we would still love to hear from you.
As well as a great salary and friendly team you will also receive:
* Working daily allowance for food and drinks*
* Free car parking (where available)
* 25 days holiday plus bank holidays (increasing with length of service)
* Discounts at restaurants, shops & more
* Death in service
* Access to LinkedIn Learning & Business Disability Forum
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 70 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.
How to apply
To apply, please send a copy of your CV & cover letter to hr@st-edmunds.cam.ac.uk.
Closing date for completed applications: Sunday 12 January 2025
Please note we reserve the right to close the advert earlier if a suitable candidate is found.
Interviews are likely to be held after 19 January 2025.
If you have informal enquiries about the post, please email the Development Director, Kate Glennie on kg386@cam.ac.uk.
In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Data Protection Policy.
Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references.
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