Our client, an Defence and Security supplier is looking for a PMO Administrator to join them on a contract basis at their site in Tewkesbury.
Due to the nature of the role, applicants must hold the British nationality and be eligible to obtain SC Clearance.
6-month initial contract.
Hybrid working, 2-3 days per week onsite in Tewkesbury.
Rates are open to discussion, inside IR35Responsibilities of the role:
Provide support to Programme Management Office Lead/PMO Analysts/Project Controllers all in aspects of diary management, email inbox management, record management and version controlling
Work with the Project Managers and Engineering Team Leads on closing out actions allocation at the bi-weekly meeting regarding resource allocations
Support the Project Management Organisation to produce
Support Internal /External Audits and project governance, by supporting the team with filing the record of approvals and maintaining the project management database with appropriate evidence.
Coordinate the Contract Acceptance process, working closely with Project Management Office team, Finance and Commercial to drive through the appropriate approvals and maintenance of business system data.
Contract Accept and Sales Order Support for Project Orders
Logging all new Project orders
Chasing approval of the orders
Filing approved documents / order confirmations
Raising the SAP (YBP) sales orders and linking to the project
Resourcing / Demand plan
Support the bi-weekly resource meeting. - take actions
Chase actions from the resource meetings,
Creating new project sites for the forecast work to win
Closing out project sites when the forecast opportunity has been lost
Chase future schedules required at are missing
Help to generate Gate 3 resource charts (using excel)
Data Management
completion of Project Server data fields,
enterprise resource pool maintenance (Adding new starter and leavers of the business)
Project review action chasing and closing out
Administration Support for Project Server
Updates to Project sites,
Sharepoint/project server project templates,
New data fields,
Data field maintenance
Management of the PMO inbox.
The Maintenance of the cadence calendar and management of all meetings
Gate meetings,
Change Control,
Project Reviews
Room bookings
Integrated Business Management System Maintenance and process document updates
Experience & Skills:
Essential:
Demonstrable direct experience of high-level administration and organizational skills
Highly computer literate including MS Office and user of Teams and Sharepoint
Strong interpersonal skills combined with experience of communicating with people at all levels of the business
Diary Management using MS Outlook