Accounts Payable Officer
Job Summary
The post holder is responsible for ensuring that financial documents are uploaded and processed in accordance with agreed principles and in a timely manner. They will deal with all queries from internal and external stakeholders in respect of the supplier accounts. The post holder is also required to ensure that the department daily performance targets are met which includes prompt action on all reports received from the AP Manager and via the automated system They provide a key customer service function, analysing and investigating financial queries to identify errors and discrepancies. They should resolve problems in a professional and timely way, via various communication modes.
Location: Norwich
Job Type: Temporary
Duration of booking: Expected to last 6 Weeks with a possible extension.
Proposed start date: ASAP
Pay Rates: Up to £13.50 per hour Umbrella or £12.82 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week
Sector: Healthcare
Based: Office/Hospital
Key Skills:
* Attention to detail.
* Extensive knowledge in Microsoft office applications
* Ability to work to tight deadlines
* Experience of finance regimes
Duties:
* Sort through post on a daily basis for processing, ensuring that invoices are placed onto the relevant trays for processing and scanning.
* To scan, upload and process all suppliers’ invoices and other financial documentations in a timely manner and ensuring that the data captured is reviewed before acceptance
* To ensure that the database is up to date with the relevant information and communications captured on the system
* To ensure that thorough compliance checks are carried out prior to final processing of invoices for payment in accordance with the Trust’s Standing Financial Instructions
* To maintain regular contact with Budget Holders and ensure that invoices are authorised in a timely manner to help meet payment targets
* Ensure that all supplier communications received individually and to the central mailbox are dealt with promptly on a daily basis
* Ensuring that work is dealt by priority as directed by the Accounts Payable Manager to ensure that the department’s daily targets are met, which includes processing data received via automated daily reports
* To ensure that financial data is captured and accurately entered on to the systems in accordance with audit requirements
* To ensure that all supplier statements are reconciled on a regular basis including the quarterly statements, as required for statutory reporting
* Adapting to changes that are brought in to streamline processes
* Comply with all department internal procedures and policies
* Responsible for performing calculations on invoices received, in respect of VAT, discounts and numerical accuracy.
* To provide information to managers and colleagues as required.
* Complex queries from suppliers and staff that cannot be resolved initially should be escalated to the Accounts Payable Team Leader and/or Manager as required ensuring the necessary information is provided.
Job reference number: YW-c1z8