Job summary We are looking for a Ward Clerk to join our team on ward 1, Acute Trauma & Orthopaedic SMH The successful candidate will be welcoming the patients and their families/carers on arrival to the unit, maintaining patient records, supporting the nurses and medical staff in administrative tasks & discharge planning, answering the phone, and liaising with other areas for clerical needs. The post holder would need to provide a courteous, efficient and professional ward clerk service, making a valuable contribution to support patient care from the time of admission, transfer or discharge. The successful candidates would be the first contact point for all department visitors and members of the multi-professional team, so good interpersonal skills are essential. We are looking for a well-organised, enthusiastic individual to work within our dynamic team, with a good working knowledge of IT to help us to ensure our trust care values are met and that care is delivered to the highest standard. You will need to be able to apply a methodical approach to a varying workload. You should be self-motivated, have excellent communication/interpersonal skills and have the ability to work on your own as well as part of a busy team where the work can be deadline driven. Main duties of the job Act as the focal point of administrative communications for the ward, taking all telephone enquiries and acting as initial point of contact for routine callers to ward.Ensure that all callers and visitors are attended to courteously and promptly.Enter basic patient data onto the computer/ book, especially admission, transfer and discharge details.To prepare documentation admission and discharge packs for use by the nursing team.Maintain inpatient notes on the ward in an organised and methodical manner, including printing patient front sheets and labels.Ensure patient notes are sent for coding/scanning in a timely manner, and all activity is recorded on the computer system.Dealing with in coming and out going post in a timely manner and ensure in coming post is distributed as required.Update the staffing/ patient boards daily. About us Listen to why colleagues think we are a great place to work - https://bit.ly/3DNEQfD What does Buckinghamshire Healthcare NHS Trust offer you? As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression. We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes. We provide a range of health and wellbeing services to promote a healthy, happy workforce. Why work for us? We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply. As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect. Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve. A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families What do we stand for? Our vision is to provide outstanding care, support healthy communities and be a great place to work. Our mission is to provide personal and compassionate care every time. Our CARE values are collaborate, aspire, respect and enable. Date posted 31 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum (pro rata for part time) Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 434-SCC6901564 Job locations Ward 1 Trauma and Orthopaedics Stoke Mandeville Hospital AYLESBURY HP21 8AL Job description Job responsibilities For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert. If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitmentnhs.net quoting the vacancy reference number. Job description Job responsibilities For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert. If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitmentnhs.net quoting the vacancy reference number. Person Specification Education, Qualification & Training Essential English Language GCSE grade C or above or equivalent Desirable Administrative qualification IT/ Computer skills or equivalent with recent work experience in this field Experience Essential Experience of taking and responding to telephone enquiries from customers and within own organisation and prioritising as necessary Six-month experience of working within NHS environment/ customer care Experience of using computers in a work environment Desirable Minimum six months receptionist experience/ or other relevant experience Skills, Abilities, Knowledge Essential Ability to communicate clearly in spoken English Ability to write legibly and clearly in English Ability to relay messages clearly and accurately Computer literate with knowledge of Word and Excel Understand the need for confidentiality and data protection Demonstrate ability to organise own workload, prioritise and take initiative where necessary Able to work under pressure and to tight deadlines whilst retaining accuracy and attention to detail Work as part of a time and flexible Desirable Knowledge of Word and Excel Special Circumstances Essential Ability to work internal rotation if required Person Specification Education, Qualification & Training Essential English Language GCSE grade C or above or equivalent Desirable Administrative qualification IT/ Computer skills or equivalent with recent work experience in this field Experience Essential Experience of taking and responding to telephone enquiries from customers and within own organisation and prioritising as necessary Six-month experience of working within NHS environment/ customer care Experience of using computers in a work environment Desirable Minimum six months receptionist experience/ or other relevant experience Skills, Abilities, Knowledge Essential Ability to communicate clearly in spoken English Ability to write legibly and clearly in English Ability to relay messages clearly and accurately Computer literate with knowledge of Word and Excel Understand the need for confidentiality and data protection Demonstrate ability to organise own workload, prioritise and take initiative where necessary Able to work under pressure and to tight deadlines whilst retaining accuracy and attention to detail Work as part of a time and flexible Desirable Knowledge of Word and Excel Special Circumstances Essential Ability to work internal rotation if required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Buckinghamshire Healthcare NHS Trust Address Ward 1 Trauma and Orthopaedics Stoke Mandeville Hospital AYLESBURY HP21 8AL Employer's website https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)