Brief Description
As part of an exciting transformation in the Eastern Region Commercial Directorate, we are looking for talented individuals to join our growing team and work alongside a range of business units and across a varied and large portfolio. There are opportunities to support and lead Commercial activities on major projects and programmes, which deliver some of the most exciting and innovative projects in UK infrastructure.
The Eastern Region Commercial Team prides itself on continuous improvement and a learning culture, with opportunities for career development for everyone, where individuals with the right skills, enthusiasm and behaviours can make a real impact to the commercial, supply chain and governance approaches we take in Eastern Region. Furthermore, we are part of the solution to addressing wider industry targets in our business, such as sustainable supply chains or carbon net zero targets, therefore no one day need be the same.
In the Commercial Management Assistant role, you will provide support in the everyday management and operational requirements of the commercial and procurement function. Assist with the administration of duties and reporting of the functions performance, in accordance with the relevant Procurement Regulations and Commercial & Procurement Policy.
You will be required but not limited to –
·Prepare and maintain Power BI dashboards for training stats such as COMAEA, Proc Regs, NEC & Mandatory competencies for the full Commercial directorate.
·Prepare / maintain Commercial Directorate dashboard.
·Provide support with Apprentice / Graduate sessions – organising diaries / rooms etc
·Manage the Commercial directorate staff register – logging Professional Qualifications etc.
·Act as secretary for People Panel – organise periodic reviews / rooms etc.
·Take responsibility for the Commercial sharepoint training site.
·Organise G&A team diary around QBR dates etc
·Assist with sorting team events – booking venues etc
·Managing the PSERV register of hired in Commercial staff.
·Act as secretary for the national heads of assurance meeting.
About the role (External)
Key Accountabilities –
1.Manage the administration of key functional and commercial meetings and activities, including governance activities and panels.
2.Work as support for the wider team, assisting to deliver accountabilities and responsibilities to time, cost, and quality through various phases of the procurement lifecycle.
3.Monitor and report programme and project progress in accordance with project reporting systems and guidelines.
4.Develop and integrate, effective support systems to enable the commercial leads to manage, control and successfully deliver change.
5.Support the monitoring and reporting of performance indicators and emerging trends identified across the function to enable sharing of best practise and identification of appropriate mitigations for areas of concern.
6.Support with the delivery and development of targeted commercial and procurement training packages to maintain and enhance the regions commercial capability.
7.Ongoing accountability for the day-to-day management of the Knowledge Centre, facilitating the uploading and maintenance of quality procurement content for access and use by the regions commercial teams.
Essential
·Some experience in a commercial or procurement environment in a public sector body
·Previous experience of working in a programme or project team
·Experience with cross-functional collaborative working methods
·Proven completer finisher mindset with successful experience of working to tight deadlines while maintaining high quality output
·Demonstrable prioritisation skills
·Proven organisational skills
·Understanding of working in a regulated environment
Desirable
·Educated to degree level or equivalent relevant experience