About the job
You'll provide an administration service to support all operational recruitment and training activity, ensuring compliance with onboarding processes and procedures. From dealing with candidate queries throughout the recruitment and onboarding process to issuing contracts of employment and scheduling training our team is key to delivering a great experience for our candidates and new starters to GWR.
Your main responsibilities will be:
Some of the areas you'll be involved in are:
1. Onboarding successful applicants including arranging preplacement medicals, security checks, and issuing contracts of employment.
2. Ensuring all onboarding paperwork is complete and copies uploaded to colleague personnel files.
3. Maintaining onboarding and recruitment trackers and providing reports when required.
4. Scheduling candidate assessment and interviews using the online recruitment system.
5. Collation and advertising of new vacancies across the business.
6. Responding to general candidate communications, and recruitment and training enquiries.
7. Set up training courses, ensuring efficient use of our trainer and venue resources.
8. Maintain GWR staff training records.
9. Ensure course waitlists are kept up to date and managed effectively.
You'll need to be:
10. An experienced administrator with strong attention to detail
11. Able to manage your own workload, be proactive and prioritise effectively.
12. Able to work under pressure whilst maintaining efficiency and accuracy.
13. Highly organised and able to work to tight deadlines.
14. Enjoys working a part of a team and driven to provide excellence customer service.
As a minimum, you will need to have:
Experience of working in a fast-paced office environment providing administration support.
15. Excellent customer service and communication skills.
16. Proficient in the use of Microsoft Word and Excel.
17. Experience of working in a HR shared service environment is desirable but not essential.
Working pattern
35 hours per week (Monday – Friday)
HR People Services are based in Milford House, Swindon. Office cover is needed on a rotational basis and there is currently some opportunity to work from home or other locations on our network.
The Reward:
As well as a great team environment and comprehensive training, all GWR colleagues enjoy a range of benefits including on-going development, defined benefit pension scheme, free rail travel across the GWR network for you and your family, company-sponsored health care plan, discounted shopping and gym membership and an employee assistance programme.
Additional Information:
Interviews for this position will take place on Wednesday 16th & Thursday 17th October in Swindon
We all belong at GWR. This is our vision for providing an inclusive environment for all our colleagues, ensuring all candidates have an equal opportunity to access meaningful employment.
We value our differences such as age, gender, LGBTQIA, ethnicity, religion and disability. We maintain zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.
We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.
We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.
If you require additional support to complete your application due to a disability or neurodivergent condition such as dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.