Job summary
Please refer to Job Description
Job description
Overview ���
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This is a non-operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.
Characteristics � �
Typical tasks associated with this Group Profile include:
1. Organise, produce and maintain accurate records for area of work
2. Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
3. Complete monitoring returns for area of work
4. Input requisitions on to the finance database and process requisitions for defined area of work
5. Co-ordinate any awareness sessions for area of work
6. Prepare paperwork for checking by manager, conducting initial checks as required
7. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
8. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
9. Collate information relating to relevant Service Delivery Indicators (SDIs)
10. Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Job Descriptions relating to this Group Profile ���
The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
11. Business Administrator : Activity Hub
12. Business Administrator : Business Hub
13. Business Administrator : Employment
14. Business Administrator : Equality
15. Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
16. Business Administrator : Resettlement Worker
17. Business Administrator : Establishment Television Systems
18. Business Administrator : Healthcare
19. Business Administrator : Management Coordinator
20. Business Administrator : New Colleagues Lead Administrator
21. Business Administrator : Observation, Categorisation and Allocation (OCA)
22. Business Administrator : Offender Management Hub
23. Business Administrator : People Hub
24. Business Administrator : Prison Digital Services Administrator
25. Business Administrator : Programmes
26. Business Administrator : Psychology
27. Business Administrator : Regional Admin Support � Wales
28. Business Administrator : Regional Admin Support � North East
29. Business Administrator : Chaplaincy
30. Business Administrator : Safe Decent and Secure
31. Business Administrator : Safer Custody
32. Business Administrator : Security Intelligence Collator
33. Business Administrator : Social and Palliative Care
34. Business Administrator : Substance Misuse and Drug Strategy
35. Business Administrator : VCC Administrator
Essential Skills/ Qualifications/ Accreditation/ Registration � �
36. Job holders must complete specific training in their specialism once they take up post.
37. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Person specification
Please refer to Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
38. Managing a Quality Service
39. Delivering at Pace
40. Making Effective Decisions
41. Communicating and Influencing
Benefits
Alongside your salary of �31,644, HM Prison & Probation Service contributes �9,167 towards you being a member of the Civil Service Defined Benefit Pension scheme.
42. Access to learning and development
43. A working environment that supports a range of flexible working options to enhance your work life balance
44. A working culture which encourages inclusion and diversity
45. A with an employer contribution of
46. Annual Leave
47. Public Holidays
48. Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: