Serving our customers, communities, and planet a little better every day.
Salary: from £33,000 - £39,000 (DOE) + annual bonus & benefits
Work Level: 1
Location: Newcastle, Permanent
Office Attendance: Our roles are hybrid; however, you should be able to travel to our Newcastle office, 3 days per week for this position.
Closing Date: Applications close 10th January at 5pm.
We’re looking for a Personal Assistant to join our Insurance and Money Services team in our Newcastle office. Reporting to the Executive Leadership Support Manager, this role will support a member of the Insurance and Money Services executive team in their daily schedule, communications and travel arrangements.
What you’ll be doing
1. Schedule Management: Efficiently handle the daily schedule, communications, and travel arrangements of your Executive member.
2. Calendar Management: Keep the manager’s calendar up-to-date, scheduling appointments and reminders.
3. Email and Communication Management: Read, monitor, and respond to the manager’s emails, ensuring timely communication.
4. Drafting Correspondence: Prepare initial drafts of correspondence on behalf of the manager.
5. Delegating tasks effectively.
6. Meeting Preparation: Organising materials, agendas, and logistics for meetings and presentations.
7. Document Management: Maintaining files, records, and confidential documents efficiently.
8. Expense Tracking: Monitoring and reconciling expenses, ensuring accuracy and compliance.
We need you to have
1. Time Management: Efficiently manage schedules and tasks on behalf of senior-level teams.
2. Clear and professional communication with supervisors, CEOs, staff, and clients.
3. Technology Proficiency: Familiarity with relevant tools and software.
4. Critical Thinking: Ability to analyse situations and make informed decisions.
5. Problem Solving: Tackle challenges effectively.
6. Organisation: Keep everything in order for your Executive member, including calendars and tasks.
7. Interpersonal Skills: Build positive relationships.
8. Networking: Cultivate connections within and outside the organisation.
And if you have any of these, even better
1. PA experience within a financial services background would be preferred.
2. Experience with Resource Booking Systems: Familiarity with systems for travel, venue, and resource bookings.
3. Budget Management: Proficiency in tracking and managing cost centres and budgets.
4. Project Management: Experience in coordinating and managing projects or events, especially those related to executive support or office operations.
5. Crisis Management: Ability to handle urgent situations, crises, or sensitive matters with composure and efficiency.
We don’t expect you to tick every box, and if you feel you hit most of the brief, it’s worth exploring to further develop your career here with us.
What’s in it for you?
* Prepare for your retirement with our colleague pension scheme.
* Virtual GP Service for you and your family 365 days a year.
* Performance related annual bonus.
* Indulge in a generous holiday allowance with a minimum of 7.2 weeks, with the opportunity to buy more.
* Embrace the benefits of our Colleague Clubcard, enjoy a 10% discount that increases to 15% every payday (worth up to £2K).
* Benefit from our family-oriented initiatives, encompassing enhanced maternity leave pay, a shared parental leave policy, and a generous 8-week paid paternity leave.
* A place to get on - take advantage of our ongoing learning opportunities and award-winning training, to help you achieve the job and career you want.
* Take part in our Buy as you Earn and Save as you Earn share schemes.
Everyone’s welcome
We want all our colleagues to always feel welcome and be themselves. We’re committed to building a more inclusive workplace and celebrating everything that makes colleagues unique, and value the richness and diversity this brings to our business.
Interviews
Interviews are expected to be held shortly after closing date.
Why Tesco Insurance and Money Services?
Seeing your impact all around you: there's no better feeling. Because whatever our role, we're helping our colleagues and serving our customers, communities and planet a little better every day.
How to apply
If you’re interested in finding out more about what a career at Tesco Insurance and Money Services looks like, click apply to find out more!
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