Details:
Location: W1U 3BN
Category: Events
Salary: The salary for this post is between £31,000 to £35,000 per annum dependent on skills and experience; and with the potential to earn £3,500 in overtime subject to operational requirements.
Contract type: Contract Permanent
Hours: Full time
Telephone: 02075639544
Events Officer
Venue and Location Hire
1. Liaise with clients to deliver all events to an exceptionally high standard providing guidance and expertise on use of budget, choice of space and accredited suppliers.
2. Proactively manage client events and commercial filming and photography enquiries, client site visits, supplier introductions and operations meetings.
3. Respond to enquiries in a timely manner, ensuring that all the relevant paperwork for the event pipeline is raised and documented; including contracting and invoicing.
4. Successfully manage and develop relationships with clients across events to ensure partnerships are maximised and clients remain fully engaged and committed to the Wallace Collection in the long-term.
5. Work closely with the event support departments including guide lecturers, gallery and security staff and the facilities team, to establish good working relationships and ensure appropriate staffing is available for each event.
6. Ensure that all audit and system based requirements for events are taken in an accurate and timely manner.
7. Establish and maintain successful relationships with event suppliers through meetings and networking events.
8. Other reasonable duties in line with the role which may be requested from time to time by the Head of Events.
Operations
1. Liaise with internal teams on logistically complex enquiries to ensure that the safety of the Collection is at the forefront of all projects delivered onsite and be prepared to review RAMS documentation as required.
2. Ensure that all events are effectively managed and delivered with minimum impact to the Wallace Collection.
3. Support and assist clients in running their event effectively on the lead up to the event date and on the night.
4. Assist Wallace Collection departments with the logistics of key events such as, exhibition opening nights or public programme events.
Sales and Marketing
1. Work with the wider team to help implement a comprehensive marketing strategy, to include mailings, eNewsletters, telephone and social media campaigns and cultivation events.
2. Assist with the production of marketing materials or copy as required.
Database Management
1. Ensure all event enquiries are recorded in the Wallace Collection CRM and all confirmed events are logged on museum-wide as well as departmental calendars as required.
National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.
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