Job Title: Finance Lead
Qualification: As per person specification
Salary: Equivalent to Band 6 Afc
Reports to: Practice Manager
Hours: 9-5pm Monday to Friday.
Job Summary:
To act as the Finance Lead for the Practice Manager, Executive Team and Finance Partner managing the day-to-day finances of the practice. The post holder will be responsible for overseeing income and expenditure, administering payroll and NHS Pensions, and producing budgets and forecasts as required. The post holder will produce data and reports for the weekly Finance Meetings and the monthly Partners Meeting.
Principal Duties and Responsibilities:
1. Responsible for providing confidential finance support to the Practice Manager, Finance Partner, and Executive Team, including the organisation of meetings/events.
2. Deal with day-to-day finance queries and aim to resolve any problems, using own initiative to ensure that urgent matters are dealt with proactively.
3. Manage internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner.
4. Provide and receive complex and sensitive information, both verbal and written.
5. Organise meetings, identifying and securing suitable facilities and ensuring that the needs of the attendees are met (e.g., catering arrangements; disabled facilities).
6. Act as minute secretary for finance meetings with responsibility for preparation and distribution of papers, taking and transcribing comprehensive and accurate minutes, and ensuring that all relevant actions arising from meetings are dealt with as appropriate.
7. Have knowledge of practice systems such as EMIS, IRIS, CQRS, and SBS and accurately enter/extract/amend information as appropriate.
8. Provide mutual support to the team during times of workload pressure.
9. Deal independently with routine yet complex matters in a professional and prompt manner.
10. Act as the executive team's representative in verbal and written communications with others, whether internal or external to the practice, promoting a professional image.
11. Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the role.
12. Work flexible hours on occasion to suit the demands of the practice.
13. Implement practice and team policies/procedures and propose changes to practices if necessary.
14. Maintain accurate and robust financial records in the finance drive, ensuring that invoices and remittance documents are saved in a timely manner in the relevant folders.
15. Prepare and reconcile information required for end-of-year accounts.
16. Manage petty cash and record keeping associated with it.
17. Ensure timely payment of invoices and suppliers and that remittance documents correspond with income received in the bank.
18. Administer payroll using the IRIS Payroll Software, including calculating adjustments in weekly working hours, cost of living, and backdated pay as required.
19. Process NHS Pensions administration and maintain necessary documentation.
20. Administer the RA system, grant and issue new smartcards, troubleshoot access problems, and maintain the RA database.
This is not an exhaustive list of tasks; the job description will be subject to change. #J-18808-Ljbffr