HR ITrent Systems Administrator
Location: Lochgilphead, can be home based, hybrid or on site (negotiable at interview)
Service: Improvement & HR - Customer Service
Contract: 24 weeks initial with potential for extension
Are you passionate about optimizing HR systems and ensuring seamless integration? ASA’s public sector client is seeking a proactive Systems Administrator to support HR & OD systems development, reporting, and user support.
What You’ll Do
Planning
Support the Programme Manager (Systems Development) in developing services and service plans by:
* Collaborating with colleagues across departments.
* Taking ownership of planning efficient and effective service delivery.
* Assisting in system-related management information reporting by ensuring accurate, high-quality data generation.
* Supporting the implementation of new working practices and systems by:
* Configuring parameters and managing user access rights.
* Developing usage procedures.
* Meeting training and testing requirements while ensuring operational continuity.
* Planning for the smooth implementation of HR and OD system changes.
Service Delivery
Support the Development Officer in delivering high-quality services by executing planned initiatives efficiently.
Key Responsibilities
HR & OD Systems Management
* Configure and maintain system modules, including user access.
* Apply systems analysis and programming techniques for system maintenance and enhancements.
* Coordinate testing of software releases and manage test system availability.
* Assist with system integrations and ensure smooth functionality.
* Monitor and reconcile system interfaces for data integrity.
* Troubleshoot system faults and escalate issues as needed.
* Develop specifications for system enhancements in collaboration with suppliers.
* Participate in HR & OD system meetings and working groups.
Systems Development Support
* Act as a project assistant for HR & OD system change initiatives.
* Develop and execute communication plans for system updates.
* Design and implement testing programs for system improvements.
* Create and deliver training materials and guidance on system enhancements.
Training Coordination
* Organise training sessions with consultants and build internal training capacity.
* Acquire skills to conduct training sessions directly.
* Train staff to become in-house HR & OD System trainers.
User Support & Reporting
* Serve as the first point of contact for internal users, addressing system-related inquiries.
* Work with Senior/Admin Officers to develop user-friendly management reports.
* Maintain and improve reporting catalogues for accurate data analysis.
Financial Responsibilities
* Assist in budget management by ensuring expenditures align with allocations and maintaining accurate financial records.
Performance Management
Support the Programme Manager (Systems Development) in:
* Tracking and optimizing business process improvements.
* Maintaining and updating data within the Corporate Performance Management System (Pyramid).
* Recording and reporting key performance indicators (KPIs) for internal and external use.
What We’re Looking For:
Experience:
* iTrent experience is essential
* Working with complex systems and databases.
* Advanced proficiency in Microsoft Office packages.
* Systems administration experience
Skills & Knowledge:
* Strong numerical and analytical skills.
* Ability to interpret and manipulate data using logical operators.
* Knowledge of HR, Payroll, Performance Management, Time Recording, or Document Management Systems (desirable).
Applicants must hold, or be willing to apply for a Basic Disclosure Scotland
If you have a keen eye for detail, a passion for system efficiency, and the ability to work collaboratively, we want to hear from you! Apply today for more information or reach out directly!