Job summary
Working Full time - 37.5 hours per week
We are looking for a dynamic and pro-active individual to join our team in the post of Rota Co-Ordinator. The post-holder will provide support to the Obstetrics & Gynaecology Department within the Women & Children's Division to co-ordinate rotas and provide an administrative function to the team.
As Rota Co-Ordinator the post holder will be key in producing rotas alongside the Clinical Rota Leads, using a solution-focused approach to ensure that rotas have adequate cover at all times, especially when unforeseen circumstances occur, and escalating to the Directorate Managers and Clinical Leads where appropriate.
This is a role that requires a flexible, approachable people person, who is self-motivated, and has a positive attitude, with excellent communication skills, an eye for detail, and the ability to work well under pressure.
Main duties of the job
* To produce a rota for relevant clinical teams, cross-checking all clinical activity to ensure an efficient and comprehensive service is provided and circulating this weekly to the secretarial team, consultants, and all other relevant members of the department.
* Provide a first line point of contact for all queries relating to the Obs and Gynae rota and provide advice on medical workforce issues while escalating complex queries/problems as appropriate.
* To maintain awareness of departmental clinician's leave including annual, study, professional, and sick leave, monitoring the impact of this to identify service implications and take action as appropriate.
* To work proactively and identify rota issues as early as possible, managing the outcome and escalating where appropriate. Proactively communicating with the management team, consultants, and junior doctors to seek the most appropriate and cost-effective outcome for cover.
About us
The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:
* The Countess of Chester Hospital: providing 438 general and acute beds.
* Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate, and outpatient facility.
* Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services, and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.
The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient, and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.
Date posted: 12 November 2024
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year pa
Contract: Permanent
Working pattern: Full-time
Reference number: 210-2024-987
Job locations:
Countess of Chester Hospital, Liverpool Road, Chester, CH2 1UL
Job responsibilities: See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment.
You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Person Specification
Qualifications
Essential:
* Educated to NVQ Level 3 or in Business Administration or equivalent relevant experience.
* Knowledge of a range of administrative procedures, acquired through relevant training and experience to diploma level or equivalent.
Desirable:
* ECDL qualification.
Knowledge and Experience
Essential:
* Significant previous administrative experience in a busy office environment.
* Working knowledge of Microsoft Office Software, including Word, Excel, PowerPoint, Access & Outlook.
* The ability to communicate and liaise with colleagues at all levels.
Desirable:
* Knowledge/experience of specific Patient Administration Systems.
* Previous experience of working in a similar role.
* NHS experience/medical terminology.
* Willingness to undergo further training and/or development.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship: Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer details
Employer name: Countess of Chester Hospital NHS Foundation Trust
Address: Countess of Chester Hospital, Liverpool Road, Chester, CH2 1UL
Employer's website: https://www.coch.nhs.uk/working-with-us.aspx
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