Job Description
In a Nutshell…\n\nWe have a fantastic opportunity for a PA to the Managing Director to join our team within Vistry Northern Home Counties, at our Milton Keynes office. As our PA to the Managing Director, you will be in place to offer full diary, administrative and organisational support, together with office management duties and line management to the reception team.\n\nThis role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge, ideally you will have experience gained from housebuilding and/or residential construction.\n\nLet's cut to the chase, what's in it for you…\n\nCompetitive basic salary and annual bonus\nSalary sacrifice car scheme available to all employees\nUp to 33 days annual leave plus bank holidays increasing to up to 39 days with service\n2 Volunteering days per annum\nPrivate medical insurance, with employee paid cover\nEnhanced maternity, paternity and adoption leave\nCompetitive pension scheme through salary sacrifice\nLife assurance at 4 x your annual salary\nShare save and share incentive schemes\nEmployee rewards portal with many more benefits…In return, what we would like from you…\n\nBehave in line with our company values - Integrity, Caring and Quality\nPrevious experience operating as PA to Director, Managing Director, Executive or Senior Management\nDiary Management for Senior Management experience\nPrevious experience of full administration support\nMeeting bookings and minute taking experience\nManaging multiple inboxes experience\nPrevious experience operating as PA to Director, Managing Director, Executive or Senior Management\nExcellent Administration skills\nExcellent Knowledge and use of systems including of Microsoft Office, XL, Power point, MS Dynamics and Outlook\nExcellent command of written English\nAbility to use discretion and integrity throughout their approach to work\nExcellent communication skills\nOrganised with the ability to manage multiple tasks to tight deadlines\nExcellent stakeholder management skillsDesirable…\n\nExperience in marketing graphic design / using InDesignMore about the PA to the Managing Director role…\n\nSuccessfully co-ordinate and be responsible for the Managing Director's time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc.\nEmail management and prioritising communications, together with managing complaints and preparing formal letters where required.\nFull Administrative support; filtering, prioritizing, re-routing and responding to queries in a timely and professional manner, both verbally and in writing.\nOrganise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities.
Awareness of key stakeholders and prioritization of meetings.\nUndertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc.\nRespond to and resolve a wide range of queries from internal and external stakeholders.\nSupport in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.\nDeal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.\nPoint of contact within the Business Unit in respect of company vehicles and mobile phone management and general office management.\nRegularly pulling off data from internal systems to create useful analysis reports.Finally, let's tell you a bit more about us…\n\nWe build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing.
Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes.
Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. \n\nJoin us in making Vistry. \n\n#LI-HA1