Job Title: Operations Assistant Location: Office-Based, Monday to Friday (9:00 AM – 5:30 PM) Job Type: Full Time, Permanent Salary: £35,000 – £40,000 Benefits: Company Pension 4Site are working with a growing, forward-thinking organisation that is seeking a highly organised Operations Assistant to join their dynamic team. This is an exciting opportunity to play a key role in supporting business operations and ensuring the smooth running of both the office environment and operational processes. This is a varied and fast-paced position offering exposure to many parts of the business including office management, procurement, finance administration and internal communications. The role would suit someone who thrives in a structured environment, takes pride in being the "go-to" person for day-to-day office needs and is proactive in their approach. Key Responsibilities Office & Facilities Management Oversee general office upkeep, staff welfare, and weekly team lunches Coordinate meeting rooms and visitor parking with the building provider Maintain a tidy, presentable, and welcoming office environment Answer incoming calls professionally and direct them accordingly Manage cleaners and office waste disposal (including packaging) Maintain stock levels of office supplies, stationery, WC and refreshments Organise internal events such as staff socials, birthdays, and farewell drinks Manage office phone system, including allocation and maintenance Maintain company asset register (phones, tablets, computers) Oversee the use of Dropbox and company email accounts Handle staff mobile phone allocations and renewals Internal Communications & Team Support Support the Project Operations Manager and assist wider office functions Ensure punctuality across the team and oversee staff start/end times Assist with management of company vehicles Coordinate communication of office updates, policies and events Finance & Administration Maintain accurate client and supplier records on QuickBooks Upload and track purchase invoices daily Process supplier payments and staff expense claims Generate and issue sales invoices to clients Assist with credit control and manage supplier expectations Take minutes during executive team meetings Procurement & Inventory Create and manage purchase orders; act as first point of contact for ordering Receive, log and check deliveries to the office Coordinate shipments to site using couriers or internal delivery options Ensure all deliveries have correct paperwork (delivery notes) Monitor and update the order log to reflect real-time delivery status Ideal Candidate Profile Previous experience in a similar operations, office support, or admin role Proficient with general office software; experience using QuickBooks is highly desirable Detail-oriented, organised, and capable of multitasking A strong communicator with a positive, team-oriented attitude Comfortable handling confidential information and managing multiple responsibilities with discretion This is an excellent opportunity to become part of a stable and collaborative team within a company that values operational excellence and employee wellbeing. If you're a confident self-starter who enjoys variety in your work and wants to make a meaningful impact across a business, I’d love to hear from you