Are you an administrative professional looking to make a significant impact? WesTrac is seeking a Procurement Services Officer to join our evolving Procurement Department.
This pivotal position supports the team and ensures our processes are efficient, compliant, and well-managed.
Location: South Guildford, WA
Type: Permanent Part-Time, 3 days per week – 8.5-hour days (inclusive of 30min unpaid meal break)
Key Responsibilities:
* First Point of Contact: Manage non-transactional communications and support requests via HelpDesk, Teams, and shared mailboxes.
* Compliance & Performance Reporting: Prepare and facilitate periodic and ad-hoc performance and compliance reports, ensuring regulatory and legislative compliance.
* Document & Records Administration: Oversee the management and updating of controlled documents and maintain the Procurement Document Control System and SharePoint libraries.
* Business Intelligence Administration: Monitor and support the implementation of new BI requirements.
* Vendor Pre-qualification & Approval: Handle new vendor requests, due diligence, scope-of-work validation, and vendor lifecycle management.
* SAP/Ariba Vendor & Systems Administration: Enable vendors, manage master data, provide training, and handle technical incidents.
* Contractor Onboarding & Security Access: Manage contractor requests, validate licenses, and facilitate security access.
* Continuous Improvement: Identify and deliver CI initiatives, track progress, and report status.
What You Bring:
* Tertiary qualification in Finance, Commerce, Procurement, or related fields (preferred but not essential)
* Advanced knowledge of SAP Procure-to-Pay (P2P) processes, SAP MM and FI modules, SAP Ariba platforms, and SAP Open Text Vendor Invoice Management.
* Exceptional time management, attention to detail, problem-solving, and the ability to manage multiple priorities.
* Strong ability to communicate at all levels and manage confidential matters.
* Ability to work both autonomously and within a team.
* Advanced skills in SAP, Ariba, and Microsoft Office365.
* Experience in developing test scripts, completing SAP/Ariba UAT, establishing and maintaining Ariba Vendor Catalogs, and managing SAP Open Text Vendor Invoice Management processes (Desirable).
Our Benefits inclusive of but not limited to:
* Financial Benefits: Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
* Health & Wellness: Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
* Culture & Career: Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
* Additional Perks: Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.
Our Company & Commitment:
With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.
At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.
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