Project Assistant - Montcalm Collection
About Montcalm Collection
United by timeless style and peerless service, Montcalm
Collection is London’s compendium of luxury hotels. Housed in elegant Georgian
townhouses, an 18th-century brewery, heritage headquarters and a diamond-shaped
skyscraper, each hotel reveals a different chapter in the city’s story. The
hotels in the collection include a storied city-slicker, housed in the former
headquarters of the Royal Mail: Montcalm Royal London House. A property with a
bold new perspective at Montcalm East, part of Marriott’s Autograph Collection.
And a duo of mindful hotels which set a slower pace: Inhabit, Southwick Street
and Inhabit, Queen’s Gardens, both part of Design Hotels.
Overview
The Projects Assistant will be responsible for supporting
the project management team in coordinating and executing various projects
within the hotel including the refurbishment of the hotels.
Key Responsibilities
·
Assist the project management team in the
planning, coordination, and execution of various projects within the hotel.
·
Help in creating project plans, timelines, and
budgets.
·
Liaise with internal stakeholders, suppliers,
and contractors to ensure timely and effective delivery of projects.
·
Assist in creating purchase orders in Adaco,
dealing with suppliers, and managing invoices.
·
Attend project meetings and assist in preparing
meeting minutes and action items.
·
Maintain and update project documentation in
PROCORE and follow up with respective Contractors & Consultants
·
Coordinate with other departments in the hotel
to ensure that projects are executed smoothly.
·
Provide support to the project management team
as needed.
·
Upon completion of refurb projects, you will be
required to assist in smaller internal projects.
·
The smaller projects would need to be followed
up independently from the Facility and Maintenance team.
·
Develop and maintain a database of all other
properties in the PROCORE system.
·
Manage purchase orders for any smaller projects
that are handled by landlords, and route them through Landlord Adaco as needed.
Qualifications and Experience:
·
Bachelor's degree in project management,
business administration, or a related field.
·
Prior experience in project coordination or
project management is preferred.
·
Strong organizational and time management
skills.
·
Excellent communication and interpersonal
skills.
·
Ability to work well under pressure and meet
deadlines.
·
Strong attention to detail and accuracy.
·
Proficient in Microsoft Office, particularly
Excel, Word, and PowerPoint.
·
Knowledge of Adaco and Procore
·
Working Conditions
The selected candidate will be working from the hotel's
head office and will be required to travel to different hotel locations in
London as needed.
The role may require occasional work outside of regular
business hours.
Benefits
·
Collaborative and empowering
team dynamics.
·
Pathways for promotions and
growth within the brand.
·
Recognition and Rewards
Program.
·
Access to an array of
discounts via our Benefits Platform.
·
Comprehensive training through
Certified Classroom and E-Learnings.
·
28 holidays annually,
inclusive of 8 bank holidays. Additional holidays post 2-year tenure.
·
Health incentives: Cash-back
on optical, dental, chiropractic, and physio services.
·
Concession on gym memberships.
·
Nutritious meals provided
during shifts.
·
Inclusive pension schemes
Eligibility
Candidates must be authorised to live and work in the UK. Currently,
visa sponsorship is not available for this role.
Equal Opportunity Employer
At Montcalm Collection, diversity and inclusion aren't just buzzwords.
We genuinely value the unique perspectives everyone brings, regardless of
gender, ethnicity, age, disability, or background. Our culture thrives on
mutual respect, and we provide a workplace free from discrimination and
prejudice.
Should this role resonate with your aspirations, please apply. If not
shortlisted, we encourage you to explore other opportunities with us, either
now or in the future.
Note: If you do not hear from us within 14 days, kindly consider
your application as not shortlisted for this role.