Role Overview
The specific responsibilities of the Accounts Assistant will include:
Purchase Ledger
* Create purchase orders correctly in the Navision accounting system, ensuring they adhere to a strict framework and within the required SLAs.
* Review and capture details relating to third-party costs for entry into sales invoices.
* Manage supplier relationships, resolving any invoice discrepancies with key staff members.
* Produce agency reconciliations, including number of staff, hours, site locations and costs.
* Maintain highly accurate folder structures for reference and audit purposes.
Sales Ledger
* Provide support for credit control purposes and chase debt via email.
* Prepare monthly and bi-monthly sales templates for completion.
* Support in the reconciliation and analysis of recharges, ensuring revenue and margin protection and assurance and providing relevant backup to evidence recharges to clients.
Third-party costs, including Carriage
* Reconcile weekly carriage costs, allocating costs to clients for analysis and invoicing.
* Create and maintain monthly/bi-monthly billing reports for third-party costs to be recharged onto clients.
* Provide support for any queries the Account Managers and clients have regarding invoices.
Month End:
* Support with the figures for accruals and prepayments.
* Work alongside the other Accounts Assistant to support the Financial Controller to ensure data is highly accurate, available, and supplied to deadlines.
Month-end responsibilities will grow with the development and confidence of the successful candidate.
Other responsibilities:
* Monitor multiple Outlook inboxes, ensuring relevant communication in-house and to suppliers and clients.
* Constantly monitor and improve the quality and efficiency of all services under your control.
Benefits
* Enhanced annual leave entitlement, starting at 31 days
* Access to our prestige benefits and rewards portal
* Long service rewards, both financial and leave-based
* Health cash plan
* Life assurance scheme
* Career development opportunities
* Access to a well-established Employee Assistance Programme Provider
* And other excellent benefits you'd expect from a market leader
Working Hours
This Accounts Assistant role is Monday to Friday, 37.5 hours per week, with the flexibility to adjust the start and end times of your shifts to coincide with the current team's working hours.