What we do Basis Technologies provides software that empowers the world's most dynamic SAP customers to prevent change failures and automate change management. Making changes to complex, interconnected SAP systems must be managed successfully to avoid operational disruption, loss of revenue, and brand damage. Many of the world’s largest enterprises, including Honda, H&M, Britvic, 3M, and Diageo trust Basis Technologies’ software to help them achieve their business goals without this risk by eliminating change design and execution errors. Who we are Basis Technologies is a partner in the SAP PartnerEdge program, which has recently been published to both Microsoft and AWS marketplaces. We have just been officially named one of the UK's Best Workplaces by Great Place to Work®, for the third year in a row. Basis Technologies is trusted by the most dynamic SAP customers in the world, has ROI that pays back in months through proven software solutions and an enviable retention rate. We are at an exciting point as we scale from 130 global employees, we have the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale up organisation. At Basis Technologies, we are a global Team who collaborate across all levels, locations and departments, whilst individually having the knowledge and expertise, autonomy and accountability to drive successful outcomes. Our fast-paced environment means we embrace change, and communicate effectively, to proactively and creatively solve problems. The Opportunity We are seeking an experienced Office Manager & Executive Assistant who will oversee the efficient operation of our Bracknell based UK office. Reporting into our Chief People Officer, you will take pride in maintaining our new office space, ensuring a cohesive environment which is used by our 60 UK based employees, and wider global team. In this multifaceted role, you can expect to: Office management : Manage the UK office, including but not limited to vendor contracts, coordination with building security, managing kitchen and office supplies restocking as need, arranging catering for in-house meetings/events and being the point of contact for everything office related Travel : Manage our Travel Management System, TravelPerk, including being the internal point of contact for employees and negotiating corporate rates with local hotels C-Level Support : Arrange and attend all Executive Management Team Meetings, supporting with note taking, travel arrangements and any ad-hoc projects Board Support : Support with the arrangements for Board Meetings, including managing travel and circulating agenda Event planning : Organise and coordinate internal events, including company meetings/training sessions and holiday parties Vendor management : Negotiate and maintain contracts with various suppliers including but not limited to hotels, phone contracts and office cleaning services Health and Safety : Manage relationship with external H&S consultants, maintain Global H&S policies, and be designated First Aid and Fire Marshall for the UK office ESG initiatives : Support the People Team with ESG initiatives, including organising volunteer days and reporting on carbon accounting Ad hoc duties, including supporting first day onboarding for new joiners, primarily UK based Is this opportunity for you? To help you establish whether this role is for you, these are the key foundational characteristics you will need to be set up for success: 5 years experience in Office Management responsibilities, within a dynamic scale up organisation 3 years experience supporting C-Level in a fact paced environment Commutable and willing to work from our Bracknell office (minimum 3 days per week) Excellent written and verbal communication skills in English Highly organised with keen attention to detail Proficient in Microsoft Office, including Word, PowerPoint and Excel Experience in managing vendor contracts Experience managing a Travel Management System, i.e. TravelPerk Desirable Skills: Understanding of SAP First Aid trained Fire Marshall trained Why join us? Aside from the benefits of role evolution, tangible individual impact and personal growth that you would expect working in a global scale up environment, at Basis Technologies we take looking out for our employees seriously. We’re believers of Learning & Development. Organisational learning allows organisational team members to continue to advance their professional growth and development individually and as a team. That’s why each employee has access to £1,000 Learning and Development Support per year. In an effort to support the mental health of our employees, we have certified Mental Health First Aiders who support our employees across the globe in developing skills to support positive wellbeing. We run a yearly initiative which gives employees from each location the opportunity to partake in a 2 day training course to become certified by Mental Health First Aid International. Benefits and Initiatives Competitive salary package and bonus Company pension 25 days holiday per year, plus Bank Holidays Remote Hybrid working (minimum of 3 days per week in office) Global Flexibility (work abroad up to 1 month per year) Paid Volunteer Day Learning and Development Budget STEM Ambassador Programme Partnership Monthly Shared Knowledge Sessions Mental Health First Aiders Programme