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Chilly’s has a fantastic London office close to Old Street in London. We believe in flexibility and value collaboration, and we are working 3 set days altogether per week in our office, on a Monday, Wednesday and Thursday, and the rest of our week remotely.
Purpose of the role:
Connecting Finance, Supply Chain, and Sales functions by optimizing and integrating financial systems, ensuring accurate data flow, process efficiency, and insightful reporting to support strategic decision-making and operational excellence.
Requirements:
* Experience:
o Minimum of 5+ years working with Microsoft Dynamics Business Central
o In-depth knowledge of system integrations
o Strong experience with data management
o Experience managing and delivering projects related to system upgrades, process improvements, and new functionality implementations
o Ability to troubleshoot system errors and optimize processes, working cross-functionally with various teams
o Strong communication skills, with the ability to collaborate effectively with Finance, IT, and Supply Chain teams
o Ability to translate complex system processes into clear, actionable tasks for non-technical team members
The type of person we’d like to work with:
At Chilly’s, we’re united by a set of values that guide our unique way of working.
Lead the Change
To lead the change we must never settle. It means being brave enough to set standards and, as leaders, ambitious enough to exceed them.
Less but Better
We work deliberately and decisively, focusing on what we believe in and being brave enough to say no to the things we don’t.
Ambitiously Collaborate
We care as much about each other’s contribution as we do our own, so we support one another to grow, and we turn to one another to learn.
Responsibilities:
Daily:
* Dynamics Business Central (BC):
o Monitor and resolve sales interface error tiles to ensure smooth order processing.
o Check and manage job queues to maintain system performance.
o Verify the status of Amazon interface, ensuring data sync is up-to-date.
o Review Slack/Email for urgent requests related to Dynamics sales orders.
o Investigate and resolve errors from all interfaces (Amazon, B2B Wave, Commerce Layer/Shopify).
Weekly:
* Review and analyse any item journals related to SKU changes initiated by the Supply Chain or Merchandising teams.
Monthly:
* User and License Administration:
o Responsible for Dynamics user management, licenses, and access controls.
* Financial Management:
o Clear down open prepayment orders (deferred income orders).
o Work with the Supply Chain team to close Purchase Orders, purchase receipts, and address un-invoiced quantities.
* Stock Reconciliation & Reporting:
o Manage location stock reconciliations in collaboration with the Supply Chain & Merchandising teams.
o Stock supplier account reconciliations
o Goods In Transit, Stock invoice accruals overview, stock cut off management and stock valuations
* System Change Management:
o Manage Change Requests for system upgrades or new functionality (e.g., Shopify Integrations).
o Test new development in Dynamics BC sandbox environments.
* Licensing & Documentation:
o Handle Dynamics and Jet license requests.
o Maintain and update Dynamics process documentation to ensure consistency.
o Create and maintain trading document templates within Dynamics BC.
* Data Management:
o Execute bulk data uploads and mass changes in Dynamics, including master data changes, customer details, and updates to invoice templates, payment terms, and contact information.
Current Projects:
* Consumer sales website re-platforming & Dynamics integration
* Re-platforming of B2B Wave for Co-Brand (Sales) department
* Supply Chain team requisitions & Purchase Order workflows
* Procurement tools
* Assistance and check of Yavrio automatic bank feeds into Dynamics
Enjoy a rewarding package that includes:
* Holiday: 25 days plus 1 day for your birthday
* Pension contribution
* Bupa cash plan and Bupa healthcare
* Life Insurance with YuLife
* Employee discounts on all Chilly’s products
* A range of benefits, discounts and deals through our ‘perks at work’ initiative
* Development to support your growth with Chilly’s
* Flexible working culture
* Physical and mental wellbeing support
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