Job Description
Role: Administrator\n\nLocation: Reading\n\nSalary: £25-30K dep on exp\n\nDuration: Permanent\n\nDuties:\n\nTo support the Regional Office Manager with the day-to-day running of a busy framework. Ensuring all mailboxes are effectively managed and delivered in a timely manner. That all administrative tasks, internal and external systems are followed and implemented in line with processes and procedures.\n\nWhat you will be doing:\n\nAdministrative Support\n\nHandle incoming and outgoing correspondence, including emails, letters, and phone calls.\nAssist with organising corporate events and internal team functions.\nAssist with onboarding process (induction set up for new starters)\nReviewing processes and offering suggestions for improvement.\nEnsure all guest/visitors have received an Office Induction on arrival.
Ensuring the managed reception are aware and ID is requested.\nBook meeting rooms where applicable.\nOrder and maintain inventory of all staff joint logged PPE in line with the company branding regulations.\nAssisting Office Manager with Framework events.\nBook travel requirements through the systems for Hotel, Rail, and Flights. Gaining approvals where applicable.\nTaking copies of all new starter training information\nTaking and typing of minutes\nFiling of documentation using internal / external portals\nUpdate email distribution lists.\nOrdering of ID passes and ensuring leaver passes are returned to Security.\nTrack and maintain all IT assets that have been received and returned, ensure communication is made with the IT asset management team.\nMonitor leavers and ensure their equipment is returned to IT within 2 weeks of their leave date.\nCoordinate internal safety training with Regional HSE Manager.\nHelp to coordinate on-boarding days.Communication and Coordination\n\nServe as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as required.\nLiaise with other departments, vendors, and external partners to facilitate collaboration and ensure efficient workflows.\nAssisting with chasing data, collation and distribution of documents/reports.\nCommunicate important updates, announcements, and deadlines to department members in a timely manner.\nFoster a positive and collaborative working environment within the department.What we need from you\n\nHold an NVQ level 2 or 3 in Business Administration or proven experience in an administrative support role.\nExperienced user of MS Word, Excel & PowerPoint.\nExperienced user of MS Outlook, Explorer & Teams and relevant software applications.\nExceptional organisational and time management skills.\nAbility to work independently as well as part of a team.\nFlexible and adaptable to respond to changing priorities/deadlines and ensure a consistent level of service is achieved.\nAbility to handle sensitive and confidential information with discretion.\nEffective communicator (both verbal & written) and ability to interact with a range of people at all levels.\nCourteous, professional, and helpful at all timesOn offer:\n\nCompetitive salary\n26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)\n3 additional long service days achieved after 3, 7 and 10 years\nPrivate medical insurance for yourself (with the option to buy family cover)\nLife Assurance\nDefined contribution pension scheme matched up to 8%\nEnhanced maternity, paternity and parental leave\n2 days volunteering opportunities\nFlexible and Agile working (dependent on your role)\nEmployee Assistance Programme - including financial advice and guidance.\nProfessional membership fees\nPerks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more\nFlexible Benefits scheme which includes the opportunity to purchase benefits such as:\nCritical illness insurance (with option to purchase for your partner)\nDental Insurance\nTravel insurance\nBike to work scheme\nRetail vouchers/payroll giving/activity pass for top leisure attractions.--- Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business.
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