Organise the diaries and commitments of managers, including scheduling of meetings, conferences, including making catering and travel arrangements when necessary. Attend weekly meetings, take notes, prepare agendas and other papers as required. Sort and prioritise mail for the team dealing with all correspondence confidentially. Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed, or action is taken. Liaise with colleagues at all levels both within the team and across other agencies and other organisations. Ensure provision of administrative support to the Service. The post holder will propose any necessary changes of local protocols necessary to aid service improvement. Maintain appropriate supplies for the team, being responsible for the necessary ordering of supplies/ equipment through SBS and NHS Supply Chain. Undertake delegated tasks and prepare reports including Power Point presentations for appropriate managers. Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise. Ensure timesheets are recorded appropriately, in a timely and accurate manner. The post holder shall as necessary, provide cover for and undertake duties of absent colleagues. The post holder shall follow all the policies and procedures of the organisation. The post holder will support with the scanning, printing, and filing of any documentation that is required by the service. For full information regarding responsibilities, required qualifications and experience please refer to the job description and person specification.