Facilities Officer | £27, | London - 5 days a week
Our well-established client is looking for a Facilities Officer to support operations by maximising personal productivity and supporting effective Facilities Management duties to ensure objectives are achieved and contribute to team, functional, group and scheme goals.
My Priorities - what I will deliver
A responsive, proactive, smoothly operated Facilities function
1. Provide professional Reception cover. Meeting and greeting visitors, contacting hosts, and directing all hospitality requests
2. Cover post room activities ensuring all post room activities are completed within the specified service level agreements
3. Order stationery and replenish all stationery points
4. Liaise with suppliers and contractors to ensure the services are provided in accordance with their service level agreement
5. Schedule preventative maintenance services and supervise maintenance contractors whilst they are on site ensuring all works are completed and that any recommendations are scheduled
6. Accept and deliver meeting room administration requirements
7. Ensure all Facilities related service desk tasks are accepted, allocated and completed
8. Facilitate meetings with internal and external stakeholders
9. Coordinate and supervise all Planned Preventative Maintenance activities reporting into the Facilities Specialist & Facilities Manager
10. Take, draft, and distribute Facilities Management meeting minutes appropriately
11. Become familiar with all IPOS Procure to Pay processes
12. Manage claim file service desk requests.
13. Using file trail request boxes of claim files from Iron Mountain using the Iron Mountain portal.
14. Send claim files to Xerox for scanning into electronic workspaces.
15. Manage the workstream of sending historic paper files from Iron Mountain to Xerox for scanning and destroying.
Health and Safety
16. Arrange and deliver Health and Safety on-boarding sessions
17. Actively complete DSE assessments and raise concerns to the Health and Safety Advisor
Arrange Health and Safety training
Complete risk assessments of Health and Safety arrangements on a monthly basis
My Knowledge - what I need to know
18. An understanding of Facilities Management practices
19. An enthusiastic approach to solving the Schemes daily Facilities Management needs.
20. Good understanding of Health and Safety arrangements in the workplace
21. An understanding of Procure to Pay processes
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.