An exciting opportunity has arisen within the Corporate Services team for an Administrator to support the Chief Transformation Officer directorate within the Corporate Services team. We are looking for an enthusiastic and motivated individual who is willing to go that extra mile and be part of a successful and effective Corporate Services function. We are a friendly team who work hard to deliver good outcomes for patients; we provide cross team cover when needed and pride ourselves in our collaborative approach and partnership working.
The right candidate will provide a high standard of professionalism and confidentially at all times, working to the Executive Assistant. The post holder will have experience of supporting formal meetings and the skill to take formal minutes, which is an essential part of the role. You will need to demonstrate the ability to prioritise to deliver to tight deadlines, manage diaries and be a clear communicator and have a working knowledge of a range of IT systems and packages
The Staffordshire and Stoke-on-Trent NHS Integrated Care Board (ICB)is responsible for planning functions; managing the NHS budget and arranging the provision of health services in the geographical area.
Location: Home based/hybrid working (most of posts). Travel on occasions to a Hub location with at least 1 days notice
New starters are expected to collect IT equipment, from offices in Stoke-on-Trent, and if based at home are required to have appropriate desk/chair/ relevant equipment in compliance with DSE regulations.
Posts at Band 8c and above, will take part in the On-call rota, flexible over 7 days, supporting the System Control Centre, with full training provided.
Unconscious Bias/Invisible Disability Training and Equality Induction are mandatory.
Interviews may take place via MS Teams or in person.
We promote a compassionate and inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The ICB embrace the principles of Equality, Diversity and Inclusion and encourages applications from all individuals regardless of their age, disability, gender re-assignment, marital or civil partnership, pregnancy or maternity, race, religion and belief, sex or sexual orientation. It’s important that our workforce reflects the diversity of communities as much as possible.
Previous applicants need not apply
To provide administrative support including when appropriate to all team members to support a range of department initiatives
Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary
Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages
Sorting and prioritising all incoming mail and e-mail, distributing as appropriate
Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate
Undertaking administrative duties such as photocopying and mail-out distributions
Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Organising and planning events as necessary supporting information material
Supporting teams in project management and participating in department events
Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
Working with all team members in the collection of information for performance reporting on relevant team projects
Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
Running and collating reports which may include reports to the Board and senior management as required
Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
Support junior members of staff in day-to-day activities as required
Work as part of the administrative team to provide an effective network of communication including dealing with visitors and being flexible to cover other administrators’ general duties
Providing guidance and advice on relevant policies and procedures
To carry out other appropriate delegated duties as required
This advert closes on Friday 29 Nov 2024