Job overview
An exciting opportunity has arisen for a full time CAU Team Leader within the Head & Neck Department. The post will be based at Maidstone but cross site work may be required.
You will be highly organised and adaptable and possess experience in administration and leading a team within an acute hospital. You will need to be able to demonstrate leadership skills as you will be a key point of contact for the Head & Neck Team. The job will include working with consultants, nursing teams and operational managers. The ability to organise your day and work as part of a team are required.
Main duties of the job
You should be self-motivated and be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You will need to be able to work unsupervised and be able to deliver to tight deadlines The applicant should be able to demonstrate an interest to learn new skills.
You will be responsible for managing the CAU and Medical Secretaries within the Head and Neck Directorate. This will involve cross covering when absences/sickness arise, and supporting the staff.
Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible
Working for our organisation
MTW is a large acute hospital trust in the south-east of England.
We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in west Kent and East Sussex. We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre.
In the 2024 NHS staff survey, our employees ranked MTW among the top 10 NHS Trusts nationwide and the second-best Trust to work for in the South East.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
Detailed job description and main responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)
Interview Date: To be confirmed
Person specification
Qualifications
Essential criteria
1. Educated to GCSE level standard in Numeracy & English
2. NVQ Level 3 or equivalent experience
Knowledge/Experience
Essential criteria
3. Previous experience of leading a team in a customer service environment
4. In depth knowledge of NHS PAS and EPR or similar administration system
5. Understanding of the requirements regarding patient confidentiality
6. Good understanding of wider NHS relationships between GPs and acute hospitals
Desirable criteria
7. Medical Secretary Background
Skills
Essential criteria
8. Excellent computer skills
9. Strong communication skills (written & oral)
10. Ability to deal with and manage conflict
11. Ability to work using own initiative
12. Superior customer service skills
13. Strong interpersonal skills
14. Ability to manage staff rotas to match phone and administrative workloads
15. Analytical ability, for the production and interpretation of reports
16. Team worker
17. Flexible / adaptable
18. Computer literate and experienced in using MS Office packages
19. Numerate
20. Ability to organize and prioritise own workload
Desirable criteria
21. Database Management
22. Understanding of 18 Week and Cancer Target rules
23. Understanding of Health Records legislation