Job Overview
To work as an integral part of the Business Implementation team, assisting with the creation of project documentation across new business implementations and supporting the Project Manager(s) with co-ordination of tasks, actions and communications to ensure efficient project delivery.
Job Responsibilities
As the Project Administrator you will provide timely, efficient and professional project administration support to Project Manager(s) covering:
Project Administration
* Support the Business Implementation team by ensuring all essential project documentation is completed and maintained throughout the project lifecycle
* Supporting, co-ordinating and facilitating the adherence to the Project Management Framework (PMF) by ensuring all project related documentation is saved in the relevant location.
* Supporting with completing Project documentation and co-ordination of tasks across projects ( management of Action Log)
* Management of documentation for development projects
* Capture workshop and key meeting outputs (minutes/process mapping/action log updates)
* Ensure presentation of outputs are in an agreed format and drafting internal presentations for reporting purposes
* General assistance across a variety of administrative duties
* Back-office project management to support the wider Project team
* Liaise with third parties including external vendors to collect relevant documentation as directed
* Submission and follow up of payment requests from suppliers and clients
* Ensure Project Management documentation templates are updated and communicated appropriately
* Support the Business Implementation team with the management of information throughout the transition to new platforms, and communication of the new ways of working to the wider business.
* Support the team with creation and development of work instructions and process templates to work towards a standardised process that can be communicated to the wider business.
Qualifications and Skills
Knowledge, Skills, Qualifications and Experience:
* Experience working in a similar administrative position in a fast-paced environment
* Ability to work to strict deadlines
* Confident and proactive
* Competence in using Microsoft Office suite and IT competent
* Presentation skills using appropriate media
* Attention to detail and organisational skills, with an ability to stay focused on assigned tasks
* Willing to learn and progress in dynamic organisation
* Able to demonstrate the ability to work in a team and independently
* Desirable – Experience of writing reports
* Desirable – Experience of creating process maps/ process flow diagrams (ideally using Microsoft Visio)
Your package will include:
* Competitive Salary and pension scheme with life assurance
* 25 Days Holiday (plus 8 statutory Bank Holidays)
* Holiday buy-back scheme (5 additional days available)
* Employee Assistance Programme supporting wellness with immediate access to:
1. GP consultation and second opinions
2. Mental health support
3. Financial and Legal support
4. Wellbeing and healthy living support
* Employee referral scheme with financial reward
* Cycle to work scheme
* Professional Membership and Study Sponsorship
* Pass scheme (£100 to undertake training of your choice)
At TVS SCS we encourage and support our employees to realise their potential. They are empowered to take initiative and achieve high impact results that really make a difference to our business and our customers.
If you require any adjustments to allow you take a full and active part in the selection process, please notify us as part of your application. Please note TVS Supply Chain Solutions is an Equal Opportunities Employer.
TVS have signed the Armed Forces covenant and are a forces friendly employer.