We are looking for an Executive Assistant to provide a high level of confidential administrative and planning support directly to the Leader of the Council. This includes planning and organising work, ensuring alignment, coordinating diaries, and working closely with the Leader to manage his time effectively.
The postholder is expected to recognise the high-profile nature of the work and ensure that all outputs are of the highest standard. This includes having a good awareness of local government challenges and the main issues facing the Council, as well as being mindful of any particularly sensitive issues and bringing these to the attention of the Leader.
Duties
1. Provide effective, proactive, reactive, and comprehensive Executive Business Support to the Leader of the Council, including daily management and coordination of activities, appointments, and meetings, while responding to daily changes in priorities and political sensitivities.
2. Manage all casework on behalf of the Leader of the Council, including liaison with all internal and external stakeholders.
3. Organise meetings and quality assure documents required for those meetings.
4. Plan, organise, and facilitate various events, conferences, and away days as required.
5. Act as the contact for all internal and external enquiries on behalf of the Leader.
6. Take ownership of all issues that arise for the Leader and lead on the preparation of appropriate responses.
7. Coordinate all meetings, book and service them, dispatch papers, take minutes, record decisions, and follow up on actions.
8. Handle complaints sensitively and confidentially from a wide variety of individuals across and outside the Borough.
9. Manage relationships between the Leader and ensure alignment with corporate plan objectives and timelines, as well as the implementation of new initiatives as directed by the Chief Executive.
10. Produce reports, documents, and other relevant business cases as required.
Successful candidates will have excellent IT skills, good organisational skills, the ability to work in a fast-paced and pressurised environment, and strong customer service skills.
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