Job summary
This is a part time Administrator post that supports the Health & Safety Department. The post holder will be required to work autonomously, exercising independent judgement and use of initiative, including the prioritisation of own workload whilst liaising with Health and Safety officer/Manual handling Advisor and the team.
Main duties of the job
attend, as required by team manager, to take minutes at meetings, transcribe, and distribute minutes and agendas to attendees at any To lead on the health and safety training bookings and Administration to ensure an effective process is in place to support staff when booking onto a To provide statistics on accident and incident data throughout the Trust as To support with Admin for the corporate audit as required by team To ensure phone calls that are received are answered in a timely manner and escalated to senior member of the team when required. Answer incoming telephone calls, take messages, and escalate to theappropriate team member where To assist in managing and distributing relevant request via the generic Ask health and Safety As and when required support with RIDDOR investigation administration by the Team Manager
About us
Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.Service We will put our patients first.Teamwork We will work together.Ambition We will aspire to provide the best service.Respect We will act with integrity.
Job description
Job responsibilities
1. Prepare Agenda for meetings; update monthly statistics, ensure power point presentations are correct when required by Team Managers.
2. Work autonomously on a continuous basis and act in an efficient manner in absence of managers and colleagues. Within agreed parameters
3. Provide information and advice about general Health & Safety matters deferring any specialist advice to appropriate H&S Team member, as necessary.
4. The provision of computer services, photocopying, scanning and filing support to the H&S Team and the accident/incident management system.
5. Maintain sickness and absence leave charts in absence of colleague.
6. The provision of computer services, photocopying and filing support to the H&S Team and the accident/incident management system.
7. To manage and plan diary appointments, including conferences and meetings, ensuring the availability of personnel and venues.
8. To compile and maintain an efficient filing system.
Person Specification
Qualifications
Essential
1. Qualified to NVQ Level 2 or equivalent training and experience
2. Standard of general education GCSE
3. Recognised secretarial qualifications and IT skills
Desirable
4. Recognised minute taking qualification
Experience
Essential
5. Experience of general administration duties in a busy working environment
Desirable
6. Health and Safety Experience
Knowledge
Essential
7. Good office organisational skills including the ability to prioritise task/time.
8. Excellent communication/ interpersonal people skills.
9. Awareness of high degree of confidentiality is required. Using tact and diplomacy when dealing with all matters particularly those of a confidential and/or sensitive nature.
10. Advanced office organisational skills including the ability to prioritise task/time