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Role Overview
Assist the Colas Rail teams (Commercial/Delivery/Finance) in facilitating timely payment of all incoming Materials/Plant/Labour/Sub-Contract works and ensure the Cost Clerk team maintains the DPO (Days Payment Outstanding) requirements of the business.
Responsibilities include collation of commercial data (Accruals/PO Status/Account Issues) and timely resolution of account queries with suppliers and delivery teams.
Person Specification
* Experience working in a finance or commercial role within the engineering or construction sector, particularly for contractors on large civils or infrastructure projects.
* Knowledge of finance systems, cost and budget administration, and financial reporting.
* Proficiency in Microsoft Office (Excel/Outlook) and PowerBI.
* Highly organized, detail-oriented, and possessing a full UK Driving Licence.
Key Responsibilities
* Assist with project cost control, focusing on labour, plant, and materials, including tracking orders and reconciling costs with budgets.
* Ensure timely GRN of all PODs and liaise with the finance team to maintain DPO within business tolerance.
* Proactively resolve issues related to PODs and invoices with suppliers, delivery, and finance teams.
* Accurately collate, reconcile, and report data from site records, including time sheets, GRNs, and PODs.
* Coordinate with Construction Managers/Supervisors to complete site records and retrieve them from MMA compounds if needed.
* Maintain accurate labour, plant, and material schedules, reviewing supplier allocations regularly.
* Verify hours, missing PODs, and errors with subcontractors and suppliers.
* Organize and reconcile spreadsheet data, entering records into archives as needed.
* Participate in weekly resource usage reporting and support the project commercial team with cost reports, audits, and subcontractor evaluations.
* Perform other duties as required, working closely with Delivery Managers and project teams to monitor commercial performance and purchase order utilization.
* Review purchase order utilization, notifying project teams of orders approaching or exceeding 100% utilization, and report in weekly meetings.
* Ensure compliance with processes, escalate issues, participate in project management, and interface with suppliers and subcontractors.
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