Job Title: Accounts Payable Assistant
Salary: £26,000
Location: Burton on Trent- Hybrid (3 days office based)
Job Overview:
The successful candidate will be responsible for assisting with the management of the company’s accounts payable function, ensuring that all invoices and payments are processed accurately and on time. The role involves working closely with internal teams, vendors, and suppliers to ensure smooth and efficient financial operations.
Key Responsibilities:
Invoice Processing:
* Review, verify, and process vendor invoices and expense reports for payment.
* Ensure all invoices are accurately coded to the correct accounts and cost centres.
* Confirm that all invoices comply with company policies and approval procedures.
* Process fortnightly and monthly expense claims via SAP Concur.
* Sub-contractor fortnightly payment runs.
Payment Processing:
* Prepare and process payments via BACS.
* Monitor payment due dates and ensure timely payments to suppliers within company payment terms.
* Reconcile accounts payable transactions and resolve discrepancies.
Vendor Management:
* Communicate with vendors regarding payment status, invoice issues, and discrepancies.
* Maintain accurate and up-to-date vendor records and contact information.
* Respond to vendor inquiries in a timely and professional manner.
Recordkeeping and Filing:
* Maintain organized records of all invoices, payment receipts, and related documentation.
* Ensure that all documents are archived correctly for future reference and audit purposes.
Reconciliation and Reporting:
* Assist in month-end and year-end closing processes.
* Daily postings of cash books for payments received.
* Regularly reconciling supplier statements with the company’s accounts to identify discrepancies and resolving any issues that arise.
* Prepare accruals each month.
* Prepare reports and provide necessary data for financial analysis.
Compliance and Accuracy:
* Ensure all transactions are in compliance with internal policies and accounting standards.
* Identify and escalate potential issues or discrepancies.
Skills and Qualifications:
* A qualification in accounting (e.g., AAT) is desirable but not essential.
* Proven experience in a similar accounts or finance role, ideally in purchase ledger or accounts payable.
* Proficiency in accounting software such as Sage and Excel.
* Experience with SAP Concur and/or CIS desirable.
* Previous experience dealing with foreign invoices.
Soft Skills:
* Strong attention to detail with the ability to work accurately under pressure.
* Excellent organizational and time-management skills.
* Strong communication skills, both written and verbal, to liaise with internal teams and suppliers.
* Ability to handle confidential information with discretion.
* Problem-solving skills to resolve discrepancies and issues effectively.
Benefits:
* Flexible hybrid working
* Private Health Care insurance
* Life Assurance
* Pension contributions
* Training and development
* Free On-site parking