Job Description
OVERALL PURPOSE OF THE JOB
Provide strong, strategic, compliant operational advice to support the Groups Fleet & Facilities Manager and the wider group network relating to fleet operations by maintaining compliance from a central point. Controlling assets, administering documentation, reducing, investigating and challenging operating costs, providing specialist knowledge relating to all areas of the fleet departments assets, procedures, software and driver compliance to support local branch networks.
Maintaining, company assets to include a large commercial fleet of vehicle, cranes, company cars, FLTs and Grey Fleet in a legal, safe operating condition. Building, maintaining and owning national relationships with fleet suppliers, repairers, service agents and software providers. Managing and maintaining compliance of all company O Licenses. Improving operational performance of the fleet, minimising vehicle downtime through effective planning and utilisation of fleet assets. Producing monthly reporting KPIs to key stake holders
REPORTING RELATIONSHIPS
The Fleet Advisor will report directly to the Fleet & Facilities Manager
Close working relationships with:
- Directors
- Regional Managers
- Branch Managers
- Support functions, such as FM, Compliance, Fleet, Finance, HR, H&S etc
KEY RESPONSIBILITIES
Control and administer BR group commercial fleet maintenance schedules, quoting, scheduling & booking repairs, MOTs, servicing requirements, RFLs documentation
Fuel Supplies
Accident/Claims management
Convey Champion support branches in development & training
Support in maintaining, updating, submitting applications & reviewing Group O Licences
Auditing Branches, Vehicles, Drivers to ensure compliance & best practice standards are achieved
Assist in the procurement and disposal of all BR Groups company vehicles/assets
Maintain records, evidencing that the fleet is compliant with regulations whilst demonstrating value for money.
Manage maintenance schedules to ensure that the optimum fleet availability, to meet customer needs
Assist the Fleet Manager in negotiating contracts & reviewing performance
Plan LOLER inspections, ensuring reports are accurate and completed on time for all lifting equipment assets
Budget management of fleet repairs, hire costs to achieve compliance within budgetary requirements
Maximize fuel economy, efficiency, manage the fuel card usage & providers
Support accident investigations
Driver trainer/Assessor (Planned & Reactive)
Provide handover & familiarisation training for new starters and, or fleet changes
Geotab Champion support platform users, reporting KPI data
Manage camera & tracking systems routinely
Training, development & support of employees undertaking fleet related roles
Support & Train Mangers on infringement and debriefing techniques
Reporting monthly KPIs
Scrutinising quotes (ability to challenge/negotiate)
Implement, maintain and develop policies and processes to ensure fleet operates effectively and efficiently, educating staff with the industrys concepts, practices and procedures
Implement processes to show continuous improvement throughout all areas of BR Fleet Management.
Lead by example and instil a culture of health, safety and welfare and that of colleagues in the workplace.
Provide advice and guidance to peers and operators on fleet compliance issues.
Ensure vehicles are in the right place at the right time
KNOWLEDGE / COMPETENCIES / EXPERIENCE REQUIRED (INCLUDE LANGUAGES / DRIVING LICENCE / IT SKILLS HERE)
Experience of providing strategic and operational advice for commercial fleets.
Up to date Transport Manager CPC qualification.
Member Chartered Institute of Logistics (Preferred)
Experience of a large fleet of commercial vehicles including FLTs, Cranes, Cars.
Managing vehicle maintenance records and fleet related invoicing, experience to challenge invoice queries.
Up to date HGV/DCPC (Preferred)
Experience of minimising impact on business whilst conducting cyclical and incidental fleet repairs
Excellent knowledge of the VOSA/ DVSA regulatory requirements
Control and reduce operating costs, providing specialist knowledge relating to VFM.
Lead fleet utilisation programmes
A strong working knowledge of UK fleet transport legislation from understanding through to implementation.
Continuous improvement methodology
Strong IT skills in MS word, excel and experience of using fleet software
Analytical and methodical approach to fleet operations
Excellent planning and time management skills
Proactive, self-motivated and can work on own initiative.
RELATING TO PEOPLE INTERNALLY
* Strong day to day relationship with the Branch Teams
* Regular reviews with the branch network Regional Managers
* Supporting the FM/Compliance & HSEQ in relation to statutory compliance as required
RELATING TO PEOPLE EXTERNALLY
* Liaising with the below to support the business as required:
o Enforcement bodies
o Certification bodies
o Insurance Brokers and investigators
o Suppliers/Repairers
Aligned with Group on all matters pertaining to the above criteria
COMPETENCIES / CAPABILITIES
Up to date Transport Manager CPC qualification.
Member Chartered Institute of Logistics (Preferred)
Excellent communication skills, ICT advanced skills Excel, PowerPoint, Word, Share point
Experience of working in a large organisation with national geographical spread
Strong passion for fleet subjects
Strong Organisational skills
Strong Analytical skills
Intellectually strong with demonstrable problem-solving skills
Ability to problem solve with a resilience to overcome business issues
Superior interpersonal and influencing skills, together with a persuasive communication style
Presentation skills
Ability to work under pressure and meet deadlines
Lead by example and with integrity
Excellent people management and relationship skills and be comfortable working effectively within a broad range of working environments.
Willing to be hands-on and lead change from the front
Full UK Driving licence
Commercial Awareness
A provider of solutions rather than a barrier to operations
Good understanding of the commercial impact in decision making in relation to the profitability of the business when resolving issues
ANY SPECIAL FACTORS OF THE ROLE/BENEFIT
- Office based (York) with occasional travel
- Flexibility to occasionally spend nights away from home if required
- Laptop/Phone
- 25 days + 8 Bank Holidays
- Pension scheme
- Annual bonus (Discretionary)
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