Job summary Ward Clerk - Byron Ward Division: Medicine and Emergency Care Care Group: Frailty Band: 2 Salary: £23,615 pro rata/per annum We are recruiting for a Ward Clerk who shares our ambition and vision to deliver the Best of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff. Main duties of the job The successful post holder will show good organisational skills, be patient-centred, methodical and have excellent IT Skills. Ward Clerks and Receptionists are key to the smooth running of departments and we are looking for an applicant who enjoys working as an integral team member in a multi-disciplinary team. In addition to supporting the Frailty wards at Medway Hospital this post is extended to providing remote cover to our 22 bedded unit at Sheppey Community Hospital. The successful postholder would be required to work some evenings and weekends. Our values are B old, E very Person Counts, S haring and Open and T ogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust. We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process. To contribute to our exciting future and become part of our team, apply today. About us Do you have the ambition and vision to deliver our mission of the Best of Care by the Best of People providing excellent care, every time ? Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients. As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey. Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation. Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach: B - Bold E - Every person counts S - Sharing and open T - Together Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust. Date posted 06 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum/pro rata Contract Permanent Working pattern Full-time Reference number 275.2503WC-BW1 Job locations NHS Medway Foundation Trust Windmill Road Gillingham ME7 5NY Job description Job responsibilities Admitting, discharging and transferring patients onto the Bed Management System. Reviewing EDNS (as required) and ensuring patients personal details are up to date and correctly entered onto the PAS System, with the use of EPR. Inputting and amending Bed Occupancy System for Nursing Staff. Printing handover lists using the electronic patient systems as necessary. Receiving and processing patients case-notes and ensuring notes available for ward rounds. Maintaining of patient paperwork in readiness for Ward rounds. Collecting Patients case-notes from the Health Records Department, Transit area Collection of Ethnic and Religious Data and inputting information onto PAS System Acting as Stage One Officer to determine overseas patients liability for treatment charges and informing the Overseas Officer Filing, updating and maintenance of patients' records, ensuring Patient Front sheet contains correct details Delivery of post, diagnostic and prescriptions Forms to departments and collection of drugs from Pharmacy as appropriate Assisting Nursing staff with processing of patients property and valuables in accordance with policy and procedures and arranging for property to be taken into General Office for safe custody Liaising with General Office regarding patients pensions/benefits Organise and book departmental clinics on the PAS system ensuring that all necessary documentation is available and all patient information is correct and amending where needed. Greet patients and arrive them on PAS system, answering any queries they may have and dealing with any general problems they may have during their visit Liasing with specialty pathway co-ordinators in relation to EDNs and admittance notification for GPs for completion by medical staff Arranging ambulance transportation where authorised Ordering and maintaining ward stationery and supplies through Integra and NHS supply chain Ordering of patient supplies through teletracking system Completion of routine maintenance requests for forwarding to Estates Department Receiving telephone calls, taking and relaying messages and referring calls as appropriate Answering patients and relatives general enquiries and assisting them with any problems throughout their stay Job description Job responsibilities Admitting, discharging and transferring patients onto the Bed Management System. Reviewing EDNS (as required) and ensuring patients personal details are up to date and correctly entered onto the PAS System, with the use of EPR. Inputting and amending Bed Occupancy System for Nursing Staff. Printing handover lists using the electronic patient systems as necessary. Receiving and processing patients case-notes and ensuring notes available for ward rounds. Maintaining of patient paperwork in readiness for Ward rounds. Collecting Patients case-notes from the Health Records Department, Transit area Collection of Ethnic and Religious Data and inputting information onto PAS System Acting as Stage One Officer to determine overseas patients liability for treatment charges and informing the Overseas Officer Filing, updating and maintenance of patients' records, ensuring Patient Front sheet contains correct details Delivery of post, diagnostic and prescriptions Forms to departments and collection of drugs from Pharmacy as appropriate Assisting Nursing staff with processing of patients property and valuables in accordance with policy and procedures and arranging for property to be taken into General Office for safe custody Liaising with General Office regarding patients pensions/benefits Organise and book departmental clinics on the PAS system ensuring that all necessary documentation is available and all patient information is correct and amending where needed. Greet patients and arrive them on PAS system, answering any queries they may have and dealing with any general problems they may have during their visit Liasing with specialty pathway co-ordinators in relation to EDNs and admittance notification for GPs for completion by medical staff Arranging ambulance transportation where authorised Ordering and maintaining ward stationery and supplies through Integra and NHS supply chain Ordering of patient supplies through teletracking system Completion of routine maintenance requests for forwarding to Estates Department Receiving telephone calls, taking and relaying messages and referring calls as appropriate Answering patients and relatives general enquiries and assisting them with any problems throughout their stay Person Specification Qualifications Essential Educated to GCSE level including English or equivalent qualification/experience Knowledge Essential Computer literate including ability to use Microsoft packages such as Excel Experience Essential Previous general administrative experience (preferably NHS background but not essential) Management of electronic diary Skills Essential Excellent interpersonal skills, with the ability to work across the organisation liaising with different levels of personnel Maintenance of patient confidentiality at all times Ability to empathise with patients and carers and to provide a caring environment to aid communication Ability to work on own initiative and to work within a team Values Based Question Essential How do you demonstrate respect and dignity? Person Specification Qualifications Essential Educated to GCSE level including English or equivalent qualification/experience Knowledge Essential Computer literate including ability to use Microsoft packages such as Excel Experience Essential Previous general administrative experience (preferably NHS background but not essential) Management of electronic diary Skills Essential Excellent interpersonal skills, with the ability to work across the organisation liaising with different levels of personnel Maintenance of patient confidentiality at all times Ability to empathise with patients and carers and to provide a caring environment to aid communication Ability to work on own initiative and to work within a team Values Based Question Essential How do you demonstrate respect and dignity? Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Medway NHS Foundation Trust Address NHS Medway Foundation Trust Windmill Road Gillingham ME7 5NY Employer's website https://www.medway.nhs.uk/ (Opens in a new tab)