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BioSS Administrative Assistant, Edinburgh
Client:
The James Hutton Institute
Location:
Edinburgh, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
e04e4c1ea4d3
Job Views:
3
Posted:
28.03.2025
Expiry Date:
12.05.2025
Job Description:
Biomathematics and Statistics Scotland (BioSS) seeks to appoint an Administrative Assistant, who will act as support to the administrative team and scientific staff. The position will be based at any of our three sites; Edinburgh, Aberdeen or Dundee, with the possibility of hybrid working. BioSS is legally part of The James Hutton Institute, a member of the SEFARI (Scottish Environment, Food and Agriculture Research Institutes) collective, and offers a stimulating working environment, with 60 staff and students at four locations, collaborating on applications in environmental science & ecology, plant & crop science, animal health & welfare, and human health & nutrition.
Administrative Assistant
Purpose of the post
* Administrative support to the BioSS Administrative Officer and the BioSS Admin Team as well as BioSS staff.
Main responsibilities of the post
* Enter staff timesheets into the online financial system.
* Provide support to:
o the Administrative Officer – deputising for this post.
o the Admin Team, including support to BioSS Executive.
o the Training Coordinator for the face-to-face courses – book venues, contact attendees, ensure that current software is installed on the machines, prepare training certificates for BioSS course attendees.
* Maintain and update the BioSS outputs database, and support the Admin Team in collating annual metrics for Funders.
* Update and maintain records and files, including keeping tidy the BioSS Admin drive, updating BioSS contracts list, and SharePoint/Teams spaces as required.
* Support organisation of company’s meetings and events including contacting venues, ordering catering, preparing ID badges and printing documentation.
* Carry out H&S checks and ensure that relevant H&S, First Aid and information is up to date.
* Order goods and services, maintaining stationery supplies.
* Update noticeboards and support input to BioSS Intranet.
* Undertake general office duties including photocopying, processing mail, reception duties, data input, word processing, printing address labels, arranging for poster production.
Grade, starting salary, duration, and location
* This post will be offered at Hutton Level 2 (salary range £23,800 - £28,800). This is a permanent appointment.
* Location for this post is flexible; the post-holder will be expected to spend time at one of the BioSS offices at the University of Edinburgh, James Hutton Invergowrie, or James Hutton Craigiebuckler each week, but we offer a very flexible working approach where a degree of working from home is encouraged.
Knowledge, skills and experience
* A higher or equivalent in a quantitative subject.
* The ability to work independently and as part of a team.
* Competence in Word and Excel (e.g. able to write documents, manage spreadsheets,…).
* Evidence of use of modern computer software (e.g. MS365, Miro, travel booking systems,…).
* Evidence of good written (e.g. emails, letters) and verbal communication.
* A University degree.
Other Skills and Qualities
* Punctuality, precision, and attention to details.
* Demonstrable enthusiasm and initiative.
How to apply for this post
Potential applicants are encouraged to contact Chris Ashworth to discuss this position. Further information on the above post, including how to apply, is available on the BioSS website at BioSS Vacancies.
The application process involves creating an account and uploading personal details along with:
* a CV, including as a minimum your education and employment history plus relevant scientific achievements.
The closing date for applications is 09 April 2025. Interviews will be held either online or in-person, likely on the week commencing 14 April 2025.
Benefits Offered
* Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors, psychologists, and work-life consultants available to help and support individuals in tackling all types of problems.
* Annual Leave – Generous entitlement up to 40.5 days a year, with carry over possible and guaranteed time-off for Christmas.
* Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.
* Self-managed hours and Flexible Working – option to manage and spread your working time in line with organisational needs to create a healthy work life balance.
We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position. BioSS has been awarded Investors in People Gold Status and is formally part of The James Hutton Institute, a Scottish charity No. SC041796 and an equal opportunities employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees; we encourage applications from underrepresented groups in STEM, particularly women, BAME and LGBTQ+. We encourage flexible working and are happy to discuss options at interview stage.
The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.
Additional Notes
Please note the minimum salary threshold for a Skilled Worker Visa is currently £38,700.00. If the advertised salary for these posts fall below this threshold, we regret to advise that we may not be able to provide a Certificate of Sponsorship to a non-UK citizen for this role. Applicants who do not meet the conditions to be sponsored as per the UK governments page will need to demonstrate an alternative right to work.
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