Full job description
About Us:
Acmos UK Ltd was founded in 1986 and has since been passed down three generations that has grown into a leading name in the automotive and manufacturing industries within the UK. We are committed to delivering cutting-edge industrial coating solutions and services that empower businesses to thrive in today’s ever-evolving industrial landscape.
The Role:
We are seeking a dedicated and highly organised Accounts Assistant/Office Administrator to join our small family-run business in Heswall, Wirral. This role is crucial in ensuring the smooth operation of our financial and administrative functions. Demonstrable experience of working in an accounts role with accounting software is essential.
Key Responsibilities:
1. Financial Management
* Managing the sales and purchase ledgers.
* Producing weekly sales invoices and resolving any subsequent invoice queries.
* Credit control, following up on outstanding invoices.
* Regularly perform bank reconciliations to ensure all transactions are accurately recorded in the company’s financial system.
* Completing VAT returns and other financial documentation.
* Assist in the preparation of monthly financial reports.
1. Supplier and Inventory Management
* Manage relationships with suppliers, including setting up new supplier accounts, processing invoices, and ensuring timely payments.
* Coordinate with the warehouse to monitor and manage inventory levels, ensuring accuracy between physical stock and records.
1. Customer and Office Support
* Manage incoming calls and emails, demonstrating professional etiquette with customers.
* Processing customer orders and coordinating with the warehouse for despatch.
* Provide customer service support by handling client inquiries and providing information about orders, invoices, and product availability.
* Monitor and order office supplies, ensuring the office is well-equipped and running smoothly.
* General office administration tasks, including handling correspondence and maintaining records.
Essential Experience:
* Proven experience with accounts software.
* Experience in completing VAT returns.
Essential Qualities:
* Attention to Detail: Accuracy is key in managing financial records and processing orders.
* Team Player: Ability to work effectively within a small team.
* Strong Communication Skills: Both written and verbal, to liaise effectively with customers and suppliers.
* Organisational Skills: Efficient in managing multiple tasks and prioritising workload to meet deadlines.
* Problem-Solving Ability: Quick to identify issues and propose effective solutions.
* Proactive Attitude: Ability to anticipate needs and take initiative in managing administrative and financial tasks.
* Tech-Savvy: Comfortable with using Microsoft Excel, Word, and other office productivity tools.
* Adaptability: Flexible and able to adapt to changing priorities or urgent tasks as they arise.
* Integrity: High ethical standards and the ability to handle sensitive financial information with discretion.
* Time Management: Strong ability to manage time effectively, particularly when juggling multiple responsibilities.
* Customer-Oriented: A focus on providing excellent service to customers, ensuring a positive experience in all interactions.
* Continuous Learner: A willingness to learn and adapt to new systems, procedures, or software to improve efficiency and effectiveness in the role.
* Analytical Skills: Ability to analyse financial data and provide insights or suggestions for improvements to financial processes.
What We Offer:
If you would like to join our small family-run business in a rural setting, then we would love to hear from you. Please note that we have two friendly office dogs that join us in work most days.
The role will be for 24 hours per week, either working these hours across 3 or 4 days - days to be negotiated. The role is 24 hours per week fixed term for 12 months decreasing to 16 hours with a permanent contract thereafter. Overtime will be available to cover staff holidays.
Competitive salary ranging from £13.50 to £14.50 DOE, with a 6-month salary review.
Benefits:
* Company pension
* Free parking
* On-site parking
Work Location: In person
Job Types: Part-time, Permanent
Pay: £13.50-£14.50 per hour
Expected hours: 24 per week
Schedule:
* Monday to Friday
* No weekends
* Overtime
Experience:
* Customer service: 2 years (required)
* Administrative experience: 2 years (required)
* Accounting software: 2 years (required)
Language:
* English (required)
Licence/Certification:
* Driving Licence (required)
Application deadline: 21/02/2025
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