Salary: 38k - 45k
Position: Project Coordinator (Must have Fire stopping / Proofing Experience)
Managing and leading the Facilities Management fire stopping Project Department. Responsibilities include:
1. Liaising with the Sales Team to onboard new projects and analyzing requirements for FM jobs.
2. Managing regular meetings with David to ensure all tasks are met on time.
3. Finding contractors and chasing contractor quotes.
4. Managing contractors and addressing queries.
5. Updating the quote system to ensure it is current.
6. Sending quotes to clients.
7. Tracking, monitoring, and reporting on project progressions using Excel spreadsheets daily, producing weekly work in progress reports for senior management.
8. Responding to client requests and allocating engineers to projects across the UK.
9. Managing all project documentation from start to finish to ensure clear audit trails of project scopes.
10. Handling incoming queries via phone and email from clients and engineers with professionalism.
11. Raising invoices upon project completion or project phase completion in line with client contracts.
On a daily basis, you will be using the following systems:
1. Bespoke job tracking system: Adding new projects, allocating contractors and engineers, storing project documents.
2. Teams: To communicate with our sales team.
3. Excel: To track project progress, monitor costs, and raise invoices.
The perfect candidate for this role:
1. Proven experience in a similar role handling subcontractors or running several projects.
2. Able to react to changing metrics and remain calm throughout.
3. Strong communicator and confident in sharing ideas to improve processes and projects.
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