Job summary An exciting opportunity has arisen to become a part time Medical Secretary within the Cardiology team at Southend Hospital in a challenging position requiring someone who is a team player, flexible, organised and is able to work well under pressure. As our Medical Secretary you will provide comprehensive secretarial and administrative support to the Consultant and clinical team and be the first point of contact for patients, doctors and staff throughout the Trust. Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team to support with the demands of their service as required for which previous medical secretarial experience in a mental health or other NHS setting alongside clinical systems knowledge and audio typing skills would be highly beneficial. Your role requires that you are an excellent communication skills, dedication to exceptional patient care and service, have the ability to meet the demands of working in a busy environment and are able to represent their team and department with the professionalism expected from all our staff. Main duties of the job You will work as part of the clinical support services team to ensure delivery of a comprehensive and effective administration service to medical personnel across the directorate including the provision of a comprehensive typing and secretarial service, advise relevant departments of consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules You will liaise with appropriate departments and team members to ensure that any new services introduced run smoothly and efficiently, be versatile and adaptable to the demands of the medical team and ensure that the Consultant and/or clinical team adhere to local protocols and government directives regarding waiting list targets You will undertake routine office duties including photocopying, faxing and general day to day maintenance of records when required, provide cover for absent colleagues within the secretarial team during annual leave and unplanned absences if the need arises, have a good understanding of RTT and be able to appropriately outcome patients in line with RTT pathways and work as part of the clinical support services team to contribute to the delivery of a comprehensive and effective medical administration service across the directorate. About us Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people. We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers. From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us. We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress. Date posted 07 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 a year Per Annum (Pro Rata for Part Time) Contract Permanent Working pattern Part-time Reference number 390-CTC-SO-2144 Job locations Southend Prittlewell chase Southend-on-sea SS0 0RY Job description Job responsibilities Are you a team player, flexible, organised who is able to work well under pressure, then we want to hear from you? Please see the attached JD for further details of this exciting role. Job description Job responsibilities Are you a team player, flexible, organised who is able to work well under pressure, then we want to hear from you? Please see the attached JD for further details of this exciting role. Person Specification Qualifications Essential To hold GCSE Maths and English of Grade C or above or equivalent certificate RSA/OCR typing/text transcription stage ll or equivalent experience Desirable The ability to want to work towards a AMSPAR qualification Experience Essential Proven experience of working as a secretary/ personal assistant/ administrator in a busy environment Experience of undertaking diary management for consultants/senior managers Understanding medical terminology Desirable Previous NHS experience Experience using trust computer systems Previous healthcare experience Person Specification Qualifications Essential To hold GCSE Maths and English of Grade C or above or equivalent certificate RSA/OCR typing/text transcription stage ll or equivalent experience Desirable The ability to want to work towards a AMSPAR qualification Experience Essential Proven experience of working as a secretary/ personal assistant/ administrator in a busy environment Experience of undertaking diary management for consultants/senior managers Understanding medical terminology Desirable Previous NHS experience Experience using trust computer systems Previous healthcare experience Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Mid and South Essex NHS Foundation Trust Address Southend Prittlewell chase Southend-on-sea SS0 0RY Employer's website https://www.mse.nhs.uk (Opens in a new tab)