Job summary 10hrs per week (working 2 hours per day 5 days a week Monday to Friday) Fixed term Contract for 6 months. An excellent opportunity for highly motivated confident, enthusiastic individual with excellent communication and administration skills to join the NHS Derby and Derbyshire ICB as a Personal Assistant. The role will providean high quality, professional, confidential and comprehensive administrative and secretarial support. The primary objective of the will be to assist with administrative duties, helping to keep an employee organised and on track with their work tasks.By facilitating day-today responsibilities, supportingwith managing workload, which will involve organising emails and work files for an employee as well as ensuring outstanding actions are prioritised and delivered. This is an excellent opportunity to join the Mental Health, Learning Disability & Autism and Children's Commissioning team within a friendly Directorate. This opportunity is available for an initial period of 6 months. Interviews will be held face to face at The Council House, Corporation Street, Derby DE1 2FS (date to be confirmed) Main duties of the job Main duties of the job: provide confidential and timely email management: organising and prioritising emails, ensuing timely responses and reducing inbox clutter; file organisation: assisting with the organisation of files. Both digital and physical, to enhance accessibility and reduce confusion; task tracking: helping track ongoing tasks and deadline to ensure she stays on schedule; provide a high level of administrative support, managing workload and taking decisions within defined administrative policies; produce high quality correspondence; plan, prioritise and manage complex and conflicting workloads. About us At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work. We are a disability confident employer andoffer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you. Date posted 10 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Pa pro rata Contract Fixed term Duration 6 months Working pattern Part-time, Flexible working Reference number 996-ICB-5493-25 Job locations The Council House Derby DE1 2FS Job description Job responsibilities Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account Job description Job responsibilities Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account Person Specification Other Essential Willingness to undertake any necessary training specific to this role Knowledge, Training & Experience Essential Significant administrative/secretarial experience including initiating and maintaining office systems. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access Understanding of Confidentiality and Data Protection Act Demonstrable experience in dealing with the public and dealing with sensitive and confidential information Communication Skills Essential Ability to work under pressure in a busy working environment and able to multi-task Equality & Diversity Essential Understanding of and commitment to equality of opportunity and good working relationships Autonomy Essential Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines Knowledge, Training & Experience Desirable Experience of working alongside/supporting neurodivergent people in a professional or personal capacity. Other Essential Ability to maintain confidentiality and trust Positive and flexible approach to work Professional, calm and efficient manner Person Specification Other Essential Willingness to undertake any necessary training specific to this role Knowledge, Training & Experience Essential Significant administrative/secretarial experience including initiating and maintaining office systems. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access Understanding of Confidentiality and Data Protection Act Demonstrable experience in dealing with the public and dealing with sensitive and confidential information Communication Skills Essential Ability to work under pressure in a busy working environment and able to multi-task Equality & Diversity Essential Understanding of and commitment to equality of opportunity and good working relationships Autonomy Essential Ability to work without supervision and ability to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines Knowledge, Training & Experience Desirable Experience of working alongside/supporting neurodivergent people in a professional or personal capacity. Other Essential Ability to maintain confidentiality and trust Positive and flexible approach to work Professional, calm and efficient manner Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name NHS Derby and Derbyshire Integrated Care Board Address The Council House Derby DE1 2FS Employer's website https://www.derbyandderbyshire.icb.nhs.uk (Opens in a new tab)