Job summary Little St Johns Surgery are recruiting for an experienced and dedicated medical secretary to join our team in Woodbridge. This position is offered on a part-time basis for 21 hours a week, working the following days/hours: Monday 08.30-17.00 Tuesday 08.30-17.00 Wednesday 08.30-13.30 You will also be required to be flexible to cover holidays and sickness. Main duties of the job Liaise with patients about their care and assisting GPs with negotiating care pathways. Manage secretarial duties efficiently and chase up any outstanding responses as required. Process and action referrals and patient correspondence as instructed by the clinical team. Attend and minute meetings as required. Manage daily post and franking machine including supplies for the surgery. Produce invoices as required and reconcile accordingly in liaison with finance manager. Audio typing of clinical team correspondence using a digital dictation system. Send referrals and MCCDs to the medical examiners. Provide the coroner's office with requested information. Daily monitoring and processing of all emails received. Update and manage letter templates in SystmOne as required. Liaise with the IT helpdesk to report issues and follow up resolutions. About us We are a friendly forward thinking dispensing practice located in the heart of Woodbridge, with over 7,000 patients. We are proud to have an 'Outstanding' CQC rating and over 95% patient satisfaction score in the National Patient Survey for the past 3 years. Further details are available on our website www.woodbridgedoctors.nhs.uk Date posted 13 April 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number 9013-1 Job locations 7 Little St John's Street Woodbridge Suffolk IP12 1EE Job description Job responsibilities If you would like to find out more information about this role, please see the attached job specification. Job description Job responsibilities If you would like to find out more information about this role, please see the attached job specification. Person Specification Experience Essential Previous medical secretarial experience, including audio typing using a digital dictation system within a primary or secondary care setting is essential. Flexible, professional, highly motivated and friendly with an excellent eye for detail. Strong administrative experience and good organisation skills. Sound knowledge of medical terminology. Excellent general IT skills including MS Office and experience of working with a clinical system. Excellent communication skills. Understanding of the need to maintain confidentiality and data security, at all times. Ability to multi-task and to work accurately under pressure. Ability to work as part of a team, as well as independently. Qualifications Essential NA Person Specification Experience Essential Previous medical secretarial experience, including audio typing using a digital dictation system within a primary or secondary care setting is essential. Flexible, professional, highly motivated and friendly with an excellent eye for detail. Strong administrative experience and good organisation skills. Sound knowledge of medical terminology. Excellent general IT skills including MS Office and experience of working with a clinical system. Excellent communication skills. Understanding of the need to maintain confidentiality and data security, at all times. Ability to multi-task and to work accurately under pressure. Ability to work as part of a team, as well as independently. Qualifications Essential NA Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Primary Care Careers Address 7 Little St John's Street Woodbridge Suffolk IP12 1EE Employer's website https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)