Role Responsibility: Administrative Support (Safety) G4S Care and Rehabilitation Services HMP Parc, Bridgend, CF35 6AP Salary £18,558.50 per annum Permanent, Part Time, 30 hours per week Benefits: Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts. Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment. An opportunity has arisen for the right person to supply Administrative Support to the Safety Team at HMP Parc. The successful candidate will assist in the smooth and efficient running of the designated residential area by providing sound administrative support and assistance in related issues. Key Responsibilities Generic Tasks To provide admin support for Safety staff briefings –dependent when they are- (Monday- Friday) to actively ensure ALL staff who work on the house block receive minutes- E mailing list. To provide admin support for weekly OM Meetings & all other specific meetings. Design and provide: CMS/ PO entry monthly database Report any trend analysis to SOM /OM on a 2 weekly basis Arrange and order stores for designated areas. Order and produce – Business Portal orders for area Support SOM in responding to all correspondence - complaints / letters, etc…. Co-Ordinate and send out information as required Update databases for the following: Cell Searching, Cell Clearance, Risk Assessments, Focus Groups, Complaints, CMS/PO entries, OM Surgery, Cell Inspection records. To provide general administrative support for the Head of Safety, senior manager and operational staff on residential living units including receipt and delivery of internal and external mail daily (AM & PM). To assist with the control of stationary ensuring that residential areas have adequate supplies to carry out their role. Provide cover in the absence of other Residential Administrators as agreed. Attend internal training courses as directed. To provide reports as requested and required To complete any task commensurate with the role Support sickness management To provide admin support for specific areas as part of the ongoing action plan. Any other management admin task assigned to you by the SOM or HOS Specific Tasks To provide admin support for SOM/OM meetings (cover required when not available) Support Safety Meetings-Monthly (cover required when not available ) Arrange and minute any other meetings that res need covering - (cover required when not available) The Ideal Candidate: Essential Skills Excellent communications skills and organised in managing daily tasks Working knowledge of Microsoft packages Experience of working in a busy pressured environment Must be able to work as part of a team but also on own inititative Stage 2 typing/word processing plus Minute taking. If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us. HMP Parc encourages applications from Welsh speakers. For more information on HMP Parc, please visit https://hmpparc.co.uk/ Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process. G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals. Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.