Job Title: Executive Assistant (EA)
Duration: 10 months
Hours: 37 hours per week
Work Location: Green Park, Reading
Pay Rate: £20.00 per hour
IR35 Status: Inside IR35
Role Overview:
The Executive Assistant (EA) will provide high-level support to multiple executives within the Business Growth Function, primarily supporting the:
* VP Sales and Account Management
* Director – Business Growth Operations & Capture
Additionally, the EA may assist other executives part-time and contribute to the administrative needs of the wider Business Growth Function, which includes Sales, Account Management, Capture, Strategy & Marketing, and Communications.
Key Responsibilities:
Executive Support
* Diary Management & Coordination: Organise and manage complex calendars, ensuring smooth scheduling and prioritisation of activities.
* Meeting Preparation: Organise meetings, prepare agendas, gather documents, and handle logistical arrangements.
* Email Management: Prioritise and respond to emails on behalf of executives, ensuring time-sensitive matters are addressed promptly.
* Travel Coordination: Arrange domestic and international travel, including booking flights, hotels, and transport, while coordinating with other travellers when necessary.
* Expense Management: Prepare, reconcile, and submit expense reports, ensuring timely processing and payment.
* IT & Administrative Support: Provide support with IT tools and systems, including troubleshooting and coordination.
Administrative Duties
* Internal Communication Administration: Manage communications to the wider organisation.
* File and Data Management: Maintain spreadsheets, files, and registers, including the Business Growth Function’s contact directory.
* Meeting Coordination: Collaborate with the Director of BG Operations & Capture to organise and maintain a 12-month internal meeting schedule.
* Event and Seminar Support: Assist in planning and execution.
* Collaboration with Group EAs: Work closely with other EAs to ensure seamless coordination of schedules and activities, offering cover and support when needed.
Skills and Experience Required:
* Strong organisational and planning capabilities, with a proactive approach.
* Excellent administrative and secretarial support skills.
* Discretion in handling confidential information.
* Ability to perform under pressure and manage competing priorities effectively.
* Proficient in Microsoft Excel, Word, and PowerPoint.
* Exceptional collaboration and communication skills (verbal and written).
* Fluent in English; proficiency in French is desirable.
* Significant experience in providing executive-level administration and personal assistance.
* Proven ability to manage complex travel arrangements and schedules efficiently.
* Background in supporting multiple senior stakeholders in a fast-paced environment.
#J-18808-Ljbffr