Key Accountabilities
* Drive the implementation of a new payroll from start to finish, meeting agreed scope and timeline.
* Responsible for planning, leading, organising and motivating project teams, to ensure they achieve a high level of performance and quality expected by our clients and key stakeholders.
* Creation of robust project plan as well as coordination and execution of project deliverables in line with the project plan on time and budget.
* Develop and execute a change management strategy, to support a smooth transition for the new payroll and processes within the organisation.
* Design and implement project workshops and deliver to the relevant stakeholders if required.
* Execute day-to-day project tasks ensuring that timelines are met.
* Monitor, track and report project progress and status.
* Record and proactively resolve project issues and risks in a timely manner, escalating when necessary.
* Communicate with clients and key stakeholders to ensure processes are managed efficiently and relationships are maintained at all times.
* Ensure at all times that actions and responsibilities are carried out in accordance with internal processes, legislation and Data Protection Act (GDPR) guidelines.
Main Activities
Project Management
* Identify and agree project scope, deliverables and create appropriate project documentation in line with internal project methodology including project plan, risks and issues log.
* Successfully manage the relationship with the client and key stakeholders, communicating effectively at all times.
* Identify and document business requirement details based upon current and potential future state processing.
* Coordinate and facilitate process mapping workshops for projects relating to new/or changes to existing processes aligned to Reward Operations pre-defined core process and Lean initiatives.
* Ensure attendance at appropriate project meetings and the completion of any project related tasks and/or testing tasks that may arise.
* Co-ordinate, implement and prepare business readiness plans for handover to operational payroll teams including closing down a project and facilitating lessons learnt.
Change Management
* Ensure the changes are managed through the appropriate change management process, the change is coordinated, tested and communicated as appropriate across all areas of the Reward Operations organisation.
* Support changing systems/business requirements, ensure that the relevant documentation is compiled, assisting business users where necessary.
Key Qualities
* Proven experience leading payroll transformation or system implementation projects.
* Strong knowledge of payroll processes, legislation and compliance in the UK.
* Exceptional stakeholder management and communication skills, both verbal and written at all levels.
* Ability to work on own initiative but also as part of a small team.
* Demonstrates a 'can-do' attitude, positive mindset, is self-motivated and has the ability to manage own time effectively.
* Experience of computerised systems, Workday and SAP would be desirable. Excellent skills in the use of Google Applications.
* Project management qualification e.g. Prince 2 would be desirable.
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