Exec Recruitment Solutions are currently working on behalf of a successful investment management business who are looking for an Office Assistant to join their collaborative and hardworking team based in Oxford, Oxfordshire.
The ideal candidate will be highly proactive, have a good understand of all the Microsoft office platforms, tech savvy with new platforms and tools, and be able to work well independently.
What will the role involve?
* Manage day-to-day office operations, including handling phone calls, emails, and mail
* Meet and greet visitors
* Setting up meeting rooms and catering where required
* Calendar management
* Maintain office supplies, ensuring stock levels are appropriate and reordering as needed
* Organise and manage office records, documentation, and filing systems (both physical and digital)
* Support with scheduling meetings, booking meeting rooms, and arranging catering when necessary
* Ensure the office environment is clean, safe, and well-maintained
* Liaise with building management and external service providers for repairs, maintenance, and facility upgrades
* Monitor and coordinate office equipment maintenance, such as printers, copiers, and IT hardware
* Implement and oversee health and safety procedures, conducting regular checks to ensure compliance
* Support the Office Manager with day-to-day responsibilities
What’s in it for you?
In addition to a competitive salary, you will also have access to a wide range of benefits including:
* Generous employer pension contribution of 10%
* 26 days holiday + bank holiday
* Health insurance + more after probation!
Who are we looking for?
* Have prior experience in office administration, facilities management, or a similar role
* Possess excellent organisational skills with strong attention to detail
* Are an effective communicator, both written and verbal
* Are proficient in using office 365
* Have a proactive approach to problem-solving
Next steps:
If this opportunity inspires you or you’d like to know more, please contact Emma Reeder.
Apply via email with an updated CV (Word and PDF formats) and a brief summary of your current position to emma@execrecruitmentsolutions.com. We can’t wait to hear from you!
Date: 20th January 2025