Accident and Enforcement Compliance Administrator - Glasgow
Location: Glasgow/ Hybrid
Sector: Administration
Salary Range: £25,410 per annum
Benefits: Company Car/Van, company pension scheme, 33 days holiday (including bank holidays)
We are advertising this Accident and Enforcement Compliance Administrator role on behalf of our client ‘City Facilities Management’. City was established in 1985 and has grown to become one of the world’s largest privately held, integrated FM companies.
Job Purpose:
To provide administrative support to the health, safety, environment, and quality function in line with company policy, procedure, and legislative guidelines. When necessary, work collaboratively with Operations teams and key stakeholders.
Role requirements:
* A flexible approach to meet business and customer needs.
* Experience with Microsoft Office applications.
Key Accountabilities:
* Represent the company in a professional and competent manner.
* Provide multi-discipline Health and Safety administrative support in line with company policy, procedure, and legislative guidelines.
* Produce accident reports (RIDDOR) to the Health and Safety Executive on our Customer’s behalf and log all our customer’s enforcement incidents directly onto their database.
* Monitor and record all City accidents and City audit visits and inspections using our reporting software.
* Make daily calls to customers' stores to follow up on accidents to gather more information.
* Develop strong working relationships with colleagues and clients.
* Ensure effective written and verbal communication and timely delivery of monthly HSE reports.
* Deal with Health, Safety, and Environmental related issues and queries and escalate to the Head of HSEQ as appropriate.
* Provide administrative support for internal health and safety training and development courses.
* Maintain the Accident / Incident data.
* Work closely with key colleagues in the business, including Customer’s Management Team, Local Authority Staff, and Contractors.
* Produce all Health and Safety related reports.
* Maintain accurate Health and Safety records.
* Manage compliance with the Data Protection Act in relation to Health and Safety and colleague related documentation.
* Organise and prioritise work to maximise efficiency and achieve deadlines.
* Develop and improve processes to ensure that standards are maintained.
* Comply with any other reasonable request as directed by senior management.
Knowledge, Skills, and Abilities:
* Ability to administer health and safety policies.
* Ability to update health and safety reports.
* Great organisational skills.
* Manage tasks in a timely manner.
* Produce letters as required to highlight issues to Head of HSEQ.
* Filing of records.
* IT literate.
* Flexible approach.
* Self-motivated.
* 1-2 years’ experience in a similar role.
* Ability to deliver presentations at meetings.
* Ability to deal with staff from all areas of the business, including Senior Managers.
To apply for this role, please submit your full and up-to-date CV to Haley Small at PDA Search and Selection.
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