Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.
We are seeking a Project Control Administrator to work on our customers site (ESA-ECSAT) in Harwell, Oxfordshire. This is a fantastic opportunity to get into one of the most sought-after space agencies in the world.
The overall goal of the service is to provide project management support services for CSC Programmes and Projects, covering all activities linked to schedule and risk management, project administration support and configuration and data management. The service shall assist the CSC teams in improving operational harmonisation, efficiency and effectiveness through the continuous review, update and implementation of project management processes, procedures, best practices and tools.
For project administration support activities, the Service Provider shall support the project controllers on transactional tasks of administrative nature and database operations.
As the Project Control Administrator you will concentrate your activities on the following:
Procurement Support & Process Implementation:
* Assist in procurement processes, ensuring compliance with approved procedures.
* Propose and implement efficiency improvements.
* Oversee procurement activities, approvals and clarifications.
System Operations & Data Management:
* Create and manage Purchase Orders, Work Orders, Contracts, CCNs, RFXs and invoices in ESA-p.
* Update procurement planning and geo-return dashboards, ensuring data consistency.
* Process Goods Receipt Notes (GRNs) and track approvals.
* Verify and update financial annexes, milestone payments and cost plans.
Financial & Manpower Monitoring:
* Track TEC bookings versus planning, identify variances and ensure corrections.
* Support manpower planning and coordinate with CAC Book Captains.
* Assist in audits by preparing financial reports and tracking corrective actions.
Coordination & Reporting:
* Handle Member State requests and Letters of Support.
* Support Statement of Work (SoW) creation and procurement planning.
* Generate financial and activity reports, including KPIs, variance analysis and contract status tracking.
General Support & System Improvements:
* Maintain procurement documentation and guidelines.
* Participate in tool testing, process optimizations and system transitions.
* Attend meetings, working groups and training sessions.
Do you think you are the person we are looking for? See below what experience or knowledge you should bring:
* Bachelor's degree in a relevant field.
* At least 4 years of experience in project management support, procurement, or a related field.
* Proven experience in a Project Management Support Office (PMSO) environment.
* Experience in a project-oriented environment and supporting procurement processes.
* Strong organizational skills, attention to detail and ability to manage priorities.
* Ability to work autonomously under high workload and time pressure.
* High communication skills, with experience interacting with international teams across engineering, technical and business domains.
* Customer and service-oriented mindset, with a proven track record in providing senior-level customer support.
* Strong team management and leadership capabilities.
* Ability to establish and maintain positive working relationships, including interfacing with senior management.
* Proficient in the English language, both written and spoken.
* Candidates must be eligible to work in the EU.
On offer:
* Flexible working policy (hybrid working).
* Comprehensive and competitive benefits plan.
* A range of wellness activities and employee assistance programs.
* Casual dress code.
* Global opportunities within Serco (50,000 employees worldwide)
About Serco:
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA.We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globeWe work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.